Nonprofit · EIN 15-0532293
POTSDAM AUXILIARY & COLLEGE EDUCATIONAL SERVICES INC
Tax-exempt · POTSDAM, NY 13676
Financials
| Year ended | Form | Revenue | Expenses | Net income | Total assets | Liabilities | Net assets |
|---|---|---|---|---|---|---|---|
| May 31, 2025 | 990 | $7,337,011 | $7,269,523 | $67,488 | $5,072,001 | $2,133,506 | $2,938,495 |
| May 31, 2024 | 990 | $8,720,510 | $8,074,392 | $646,118 | $5,290,633 | $2,416,049 | $2,874,584 |
Financial details: 990 for the year ended May 31, 2025
Revenue
- Contributions, gifts and grants
- $408,039
- of which government grants
- $408,039
- Program service revenue
- $6,722,186
- Investment income
- $94,359
- Other revenue
- $112,427
Expenses
- Grants and similar amounts paid
- $0
- Compensation of officers, directors and key employees
- $145,748
- Other salaries and wages
- $2,579,943
- Salaries, compensation and benefits (total)
- $3,829,990
- Professional fundraising fees
- $0
- Legal fees
- $4,693
- Accounting fees
- $8,757
- Occupancy
- $316,340
- Travel
- $12,627
- Depreciation
- $131,186
- Program services (functional)
- $6,454,217
- Management and general (functional)
- $815,306
Balance sheet and other
- Total assets, start of year
- $5,290,633
- Total assets, end of year
- $5,072,001
- Total liabilities, end of year
- $2,133,506
- Net assets, end of year
- $2,938,495
- Land, buildings and equipment
- $1,130,713
- Net assets without donor restrictions
- $2,938,495
- Gross receipts
- $7,337,011
- Employees
- 158
- Volunteers
- 9
- Year formed
- 1950
- State of legal domicile
- NY
From the e-filed returns the IRS publishes as XML (latest three processing years; amended returns replace the original). PDF copies at the IRS.
Officers, directors and key employees
As listed on the 990 for the year ended May 31, 2025, highest compensation first.
| Name | Title | Hours / week | Compensation | Other / benefits |
|---|---|---|---|---|
| PATRICK GRAY | EXECUTIVE DIRECTOR Officer | 40 | $155,476 | $7,000 |
| ERIC DUCHSCHERER | DEAN OF STUDENTS Trustee or director | 1 | $0 | $0 |
| JOSH MCLEAR | SECRETARY Trustee or director, Officer | 1 | $0 | $0 |
| BRENT PARKER | TREASURER Trustee or director, Officer | 1 | $0 | $0 |
| MATTHEW LEBIRE | PRESIDENT Trustee or director, Officer | 1 | $0 | $0 |
| JOHNNY DANDURAND | MEMBER Trustee or director | 1 | $0 | $0 |
| KATE CLEARY | MEMBER Trustee or director | 1 | $0 | $0 |
| MARIE LOSON | MEMBER Trustee or director | 1 | $0 | $0 |
| EVE BORRELLI | VICE PRESIDENT Trustee or director, Officer | 1 | $0 | $0 |
| LOGAN LAVALLEY | MEMBER Trustee or director | 1 | $0 | $0 |
990 for the year ended May 31, 2024: 10 people
| Name | Title | Hours / week | Compensation | Other / benefits |
|---|---|---|---|---|
| PATRICK GRAY | EXECUTIVE DIRECTOR Officer | 40 | $140,634 | $8,051 |
| ERIC DUCHSCHERER | TREASURER Trustee or director, Officer | 1 | $0 | $0 |
| JOSH MCLEAR | SECRETARY Trustee or director, Officer | 1 | $0 | $0 |
| JASON LADOUCEUR | MEMBER Trustee or director | 1 | $0 | $0 |
| MATTHEW LEBIRE | MEMBER Trustee or director | 1 | $0 | $0 |
| KYLIE WILKINS | VICE PRESIDENT Trustee or director, Officer | 1 | $0 | $0 |
| KATE CLEARY | MEMBER Trustee or director | 1 | $0 | $0 |
| MARIE LOSON | MEMBER Trustee or director | 1 | $0 | $0 |
| EVE BORRELLI | MEMBER Trustee or director | 1 | $0 | $0 |
| DEVIN LEGGETT | MEMBER Trustee or director | 1 | $0 | $0 |
Address and contacts
- Address (IRS master file)
- 44 PIERREPONT AVE, POTSDAM, NY 13676-2200
- In care of
- % POTS
- Principal officer (990 for 2024)
- PATRICK GRAY, 44 PIERRPONT AVENUE, POTSDAM, NY 13676
- Signed the 990
- PATRICK GRAY, EXECUTIVE DIRECTOR
- Phone
- (315) 267-3780
- Return prepared by
- BOWERS & COMPANY CPAS PLLC
Mission
TO PROVIDE AUXILIARY AND COLLEGE SERVICES TO THE STUDENTS, FACULTY AND STAFF AT SUNY POTSDAM. SERVICES INCLUDE DINING SERVICES, COLLEGE STORE, VENDING AND LAUNDRY SERVICES AND ADMINISTRATIVE SERVICES.
Program accomplishments
- FOOD SERVICE - OPERATION OF DINING SERVICES ON CAMPUS FOR THE BENEFIT OF FACULTY, STAFF AND STUDENTS OF SUNY POTSDAM.Expenses $5,719,108 · revenue $6,116,717
- CAMPUS STORE - OPERATION OF COLLEGE BOOKSTORE TO PROVIDE TEXTBOOKS, SUPPLIES, APPAREL AND ACCESSORIES TO ALUMNI, FACULTY AND STUDENTS OF SUNY POTSDAM.Expenses $420,437 · revenue $132,438
- VENDING OPERATIONS AND OTHER AUXILIARY SERVICESExpenses $314,672 · revenue $473,031
What it must file and when
IRS records say it files Form 990 or 990-EZ. Based on its last return; a smaller organization may file the 990-N. Its accounting year ends in May, so each return is due on the 15th day of the 5th month after that.
| Tax year | Year ended | Due | IRS public records |
|---|---|---|---|
| 2025 | May 31, 2026 | October 15, 2026 | Not on file |
| 2024 | May 31, 2025 | October 15, 2025 | 990 on file |
| 2023 | May 31, 2024 | October 15, 2024 | 990 on file |
IRS record
- EIN
- 15-0532293
- Tax-exempt status
- 501(c)(3): Charitable, religious, educational or scientific organization
- Foundation status
- Publicly supported organization (170(b)(1)(A)(vi))
- Donations deductible (Pub 78)
- Public charity, 50% deduction limit
- Exempt since
- 1953
- Accounting year ends
- May
- Files
- Form 990 or 990-EZ
- Category (NTEE)
- Education (B99Z)
- Assets (IRS master file)
- $5,072,001
- Income (IRS master file)
- $7,337,011
Filing history
| Form | Year ended | Revenue | Expenses | Assets | Return |
|---|---|---|---|---|---|
| 990 | May 2025 | $7,337,011 | $7,269,523 | $5,072,001 | XML |
| 990 | May 2024 | $8,720,510 | $8,074,392 | $5,290,633 | XML |
| 990 | May 2023 | $8,883,491 | $8,837,812 | $5,013,090 | IRS |
| 990 | May 2022 | – | – | – | IRS |
| 990 | May 2021 | – | – | – | IRS |
| 990 | May 2019 | – | – | – | IRS |
990-N: the IRS bulk file holds only the latest e-Postcard per organization; earlier years come from archived copies of that file since 2020 and can have gaps (the IRS e-Postcard search lists every one). 990, 990-EZ, 990-PF, 990-T: every e-filed return in the IRS e-file index since 2019; XML for the latest three processing years, amounts from the IRS Statistics of Income extracts before that. PDF copies and determination letters at the IRS (search EIN 15-0532293).
Questions about POTSDAM AUXILIARY & COLLEGE EDUCATIONAL SERVICES INC
- What is the EIN of POTSDAM AUXILIARY & COLLEGE EDUCATIONAL SERVICES INC?
- The employer identification number (EIN) of POTSDAM AUXILIARY & COLLEGE EDUCATIONAL SERVICES INC is 15-0532293.
- Is POTSDAM AUXILIARY & COLLEGE EDUCATIONAL SERVICES INC tax-exempt?
- Yes. The IRS lists it as tax-exempt under section 501(c)(3) since 1953.
- Are donations to POTSDAM AUXILIARY & COLLEGE EDUCATIONAL SERVICES INC tax-deductible?
- Yes. It is listed in IRS Publication 78 (Public charity, 50% deduction limit).
- Which annual return does POTSDAM AUXILIARY & COLLEGE EDUCATIONAL SERVICES INC file?
- Form 990 or 990-EZ. Based on its last return; a smaller organization may file the 990-N.
- When is the next return of POTSDAM AUXILIARY & COLLEGE EDUCATIONAL SERVICES INC due?
- The return for tax year 2025 (the year ending May 31, 2026) is due October 15, 2026. Form 8868 extends it by six months; the 990-N cannot be extended.
- When did POTSDAM AUXILIARY & COLLEGE EDUCATIONAL SERVICES INC last file with the IRS?
- The latest return in the IRS public files is the 990 for the year ended May 2025.
- Who is the principal officer of POTSDAM AUXILIARY & COLLEGE EDUCATIONAL SERVICES INC?
- The 990 for the year ended May 31, 2025 names PATRICK GRAY.
- Who are the officers and directors of POTSDAM AUXILIARY & COLLEGE EDUCATIONAL SERVICES INC?
- The 990 for the year ended May 31, 2025 lists 10 people; 1 received compensation from the organization, the highest $155,476 (PATRICK GRAY, EXECUTIVE DIRECTOR).
- How much revenue does POTSDAM AUXILIARY & COLLEGE EDUCATIONAL SERVICES INC have?
- On its 990 for the year ended May 31, 2025 it reported revenue of $7,337,011, expenses of $7,269,523 and total assets of $5,072,001 at year end.
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