Nonprofit · EIN 47-4469185
BAY AREA LESBIAN ARCHIVES INC
Also known as BAY AREA LESBIAN ARCHIVES
Tax-exempt (reinstated) · OAKLAND, CA 94605
Financials
| Year ended | Form | Revenue | Expenses | Net income | Total assets | Liabilities | Net assets |
|---|---|---|---|---|---|---|---|
| December 31, 2025 | 990 | $116,363 | $49,353 | $67,010 | $970,266 | $0 | $970,266 |
| December 31, 2024 | 990 | $30,984 | $54,598 | -$23,614 | $909,257 | $0 | $909,257 |
| December 31, 2023 | 990 | $988,780 | $62,533 | $926,247 | $932,871 | $0 | $932,871 |
Financial details: 990 for the year ended December 31, 2025
Revenue
- Contributions, gifts and grants
- $102,528
- Program service revenue
- $850
- Investment income
- $0
- Other revenue
- $12,985
Expenses
- Grants and similar amounts paid
- $0
- Compensation of officers, directors and key employees
- $0
- Salaries, compensation and benefits (total)
- $0
- Professional fundraising fees
- $0
- Accounting fees
- $1,575
- Occupancy
- $18,626
- Depreciation
- $17,845
- Program services (functional)
- $40,470
- Management and general (functional)
- $6,416
- Fundraising (functional)
- $2,467
Balance sheet and other
- Total assets, start of year
- $909,257
- Total assets, end of year
- $970,266
- Total liabilities, end of year
- $0
- Net assets, end of year
- $970,266
- Land, buildings and equipment
- $874,960
- Net assets without donor restrictions
- $970,266
- Gross receipts
- $116,363
- Employees
- 0
- Volunteers
- 10
- Year formed
- 2018
- State of legal domicile
- CA
From the e-filed returns the IRS publishes as XML (latest three processing years; amended returns replace the original). PDF copies at the IRS.
Officers, directors and key employees
As listed on the 990 for the year ended December 31, 2025, highest compensation first.
| Name | Title | Hours / week | Compensation |
|---|---|---|---|
| Kerby Lynch | President Trustee or director, Officer | 2 | $0 |
| Nancy Rupprecht | Secretary Trustee or director, Officer | 2 | $0 |
| Sharon Davenport | Treasurer Trustee or director, Officer | 2 | $0 |
990 for the year ended December 31, 2024: 6 people
| Name | Title | Hours / week | Compensation |
|---|---|---|---|
| Rebecca Silverstein | CEO Trustee or director, Officer | 2 | $0 |
| Kerby Lynch | Secretary Trustee or director, Officer | 2 | $0 |
| Nancy Rupprecht | Director Trustee or director | 2 | $0 |
| Sharon Davenport | Treasurer Trustee or director, Officer | 2 | $0 |
| Loretta Mears | Director Trustee or director | 2 | $0 |
| Terri Elkin | Director Trustee or director | 2 | $0 |
990 for the year ended December 31, 2023: 6 people
| Name | Title | Hours / week | Compensation |
|---|---|---|---|
| Rebecca Silverstein | CEO Trustee or director, Officer | 2 | $0 |
| Kerby Lynch | Secretary Trustee or director, Officer | 2 | $0 |
| Nancy Rupprecht | Director Trustee or director | 2 | $0 |
| Sharon Davenport | Treasurer Trustee or director, Officer | 2 | $0 |
| Loretta Mears | Director Trustee or director | 2 | $0 |
| Terri Elkin | Director Trustee or director | 2 | $0 |
Address and contacts
- Address (IRS master file)
- 8008 WINTHROPE ST, OAKLAND, CA 94605-3657
- In care of
- % BAY AREA LESBIAN ARCHIVES
- Mailing address (990-N for 2022)
- PO BOX 3494, OAKLAND CA 946090494
- Principal officer (990 for 2025)
- Sharon Davenport, 8008 WINTHROPE ST, OAKLAND, CA 94605
- Principal officer (990-N for 2022)
- Sharon Davenport, PO Box 3494, OAKLAND CA 94609
- Signed the 990
- Sharon Davenport, Treasurer
- Phone
- (415) 203-8826
- Website
- bayarealesbianarchives.org
- Return prepared by
- Eva 990 & Associates
California records
California keeps its own records of charities and corporations. Search them by EIN 47-4469185 or by the name BAY AREA LESBIAN ARCHIVES INC.
- Attorney General, Registry of Charities and Fundraisers
- Registration status and filed reports (CT-TR-1, RRF-1)
- Secretary of State, bizfile Online
- Corporation status, entity number, agent for service
- Franchise Tax Board
- Entity status letter (state tax exemption, good standing)
Mission
BALA is a grassroots, community-run archives dedicated to the preservation of the richly diverse lesbian history of the Bay Area.
Program accomplishments
- In 2025, the Bay Area Lesbian Archives (BALA) expanded its role as a community-led cultural institution dedicated to preserving and sustaining lesbian feminist histories in the Bay Area. As a volunteer-run archive, BALA advanced its mission through archival stewardship, public programming, fundraising, and strategic partnerships. The organization continued processing and digitizing collections, supported oral history initiatives with elders and community members, and trained volunteers and emerging archivists in community-based practices. BALA also shifted its focus from collection accumulation to improving access, prioritizing cataloging, finding aids, digitization, and researcher accessibility to address a backlog and increase public engagement.BALA strengthened public engagement through cultural programming, exhibitions, and collaborative events. In 2025, the organization developed its major exhibition, Directory of Dreams: Bay Area Lesbian Economies and Radical Care, 19701995, in partnership with the GLBT Historical Society, marking a significant milestone in curatorial and research work for a 2026 exhibit. Additional programming included a Litquake co-presented marathon reading of Bastard Out of Carolina, film screenings such as Radical Harmonies, and community storytelling and educational events with partners including the Queer Arts Center and Eastside Arts Alliance. BALA also partnered with SF Cameraworks to showcase photography from its collection. These efforts expanded access to lesbian histories and positioned BALA as both an archival and cultural convening space.The organization expanded its grassroots funding from monthly donor programs, community memberships, and secured its first major foundation support, including a two-year general operating grant to expand staffing, digitization infrastructure, and public access initiatives. governance, and long-term sustainability. This included strengthening financial systems, expanding digital infrastructure through its archival database and server systems, developing volunteer coordination and onboarding processes, and initiating leadership transition planning. Strategic partnershipssuch as the 2025 Memorandum of Understanding with Artist As First Responder (AAFR)further positioned BALA to activate its collections through artist-led programming and community-based archival methodologies rooted in Black queer feminist practice.Collectively, these efforts reflect BALAs evolution from an early-stage, collection-focused archive to a mature institution centered on accessibility, activation, and long-term cultural impact. By balancing preservation with public engagement and grassroots funding with institutional support, BALA is building a sustainable model for community-based archiving that prioritizes memory justice, intergenerational knowledge sharing, and the continued visibility of lesbian histories.Expenses $40,470
What it must file and when
IRS records say it files Form 990 or 990-EZ. Based on its last return; a smaller organization may file the 990-N. Its accounting year ends in December, so each return is due on the 15th day of the 5th month after that.
| Tax year | Year ended | Due | IRS public records |
|---|---|---|---|
| 2025 | December 31, 2025 | May 15, 2026 | 990 on file |
| 2024 | December 31, 2024 | May 15, 2025 | 990 on file |
| 2023 | December 31, 2023 | May 15, 2024 | 990 on file |
IRS record
- EIN
- 47-4469185
- Tax-exempt status
- 501(c)(3): Charitable, religious, educational or scientific organization
- Foundation status
- Publicly supported organization (509(a)(2))
- Donations deductible (Pub 78)
- Public charity, 50% deduction limit
- Exempt since
- 2019
- Accounting year ends
- December
- Files
- Form 990 or 990-EZ
- Category (NTEE)
- Arts, culture and humanities (A23)
- Assets (IRS master file)
- $970,266
- Income (IRS master file)
- $116,363
Revocation and reinstatement
- Exemption revoked
- May 15, 2018
- Posted by the IRS
- August 13, 2018
- Reinstated
- Effective May 15, 2018
From the IRS automatic revocation list: organizations that did not file a required return or e-Postcard for three consecutive years.
Filing history
| Form | Year ended | Revenue | Expenses | Assets | Return |
|---|---|---|---|---|---|
| 990 | December 2025 | $116,363 | $49,353 | $970,266 | IRS |
| 990 | December 2024 | $30,984 | $54,598 | $909,257 | XML |
| 990 | December 2023 | $988,780 | $62,533 | $932,871 | XML |
| 990-N for 2022 Officer: Sharon Davenport | December 31, 2022 | ≤ $50,000 receipts | – | – | e-Postcard |
| 990-N for 2021 Officer: Rebecca Silverstein | December 31, 2021 | ≤ $50,000 receipts | – | – | e-Postcard |
| 990-N for 2020 Officer: Rebecca Silverstein | December 31, 2020 | ≤ $50,000 receipts | – | – | e-Postcard |
| 990-N for 2019 Officer: Helen L Keller | December 31, 2019 | ≤ $50,000 receipts | – | – | e-Postcard |
990-N: the IRS bulk file holds only the latest e-Postcard per organization; earlier years come from archived copies of that file since 2020 and can have gaps (the IRS e-Postcard search lists every one). 990, 990-EZ, 990-PF, 990-T: every e-filed return in the IRS e-file index since 2019; XML for the latest three processing years, amounts from the IRS Statistics of Income extracts before that. PDF copies and determination letters at the IRS (search EIN 47-4469185).
Questions about BAY AREA LESBIAN ARCHIVES INC
- What is the EIN of BAY AREA LESBIAN ARCHIVES INC?
- The employer identification number (EIN) of BAY AREA LESBIAN ARCHIVES INC is 47-4469185.
- Is BAY AREA LESBIAN ARCHIVES INC tax-exempt?
- Yes. The IRS revoked its exemption on May 15, 2018 and reinstated it effective May 15, 2018.
- Are donations to BAY AREA LESBIAN ARCHIVES INC tax-deductible?
- Yes. It is listed in IRS Publication 78 (Public charity, 50% deduction limit).
- Which annual return does BAY AREA LESBIAN ARCHIVES INC file?
- Form 990 or 990-EZ. Based on its last return; a smaller organization may file the 990-N.
- When is the next return of BAY AREA LESBIAN ARCHIVES INC due?
- The return for tax year 2026 (the year ending December 31, 2026) is due May 17, 2027. Form 8868 extends it by six months; the 990-N cannot be extended.
- When did BAY AREA LESBIAN ARCHIVES INC last file with the IRS?
- The latest return in the IRS public files is the 990 for the year ended December 2025.
- Who is the principal officer of BAY AREA LESBIAN ARCHIVES INC?
- The 990 for the year ended December 31, 2025 names Sharon Davenport.
- Who are the officers and directors of BAY AREA LESBIAN ARCHIVES INC?
- The 990 for the year ended December 31, 2025 lists 3 people; 0 received compensation from the organization.
- How much revenue does BAY AREA LESBIAN ARCHIVES INC have?
- On its 990 for the year ended December 31, 2025 it reported revenue of $116,363, expenses of $49,353 and total assets of $970,266 at year end.
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