Nonprofit · EIN 14-1457346
RAMAPO CATSKILL LIBRARY SYSTEM
Tax-exempt · MIDDLETOWN, NY 10940
Financials
| Year ended | Form | Revenue | Expenses | Net income | Total assets | Liabilities | Net assets |
|---|---|---|---|---|---|---|---|
| December 31, 2025 | 990 | $5,557,892 | $5,263,396 | $294,496 | $7,991,771 | $140,288 | $7,851,483 |
| December 31, 2024 | 990 | $5,887,322 | $5,446,751 | $440,571 | $7,710,358 | $153,371 | $7,556,987 |
Financial details: 990 for the year ended December 31, 2025
Revenue
- Contributions, gifts and grants
- $3,178,492
- of which government grants
- $3,178,492
- Program service revenue
- $2,027,390
- Investment income
- $309,562
- Other revenue
- $42,448
Expenses
- Grants and similar amounts paid
- $0
- Compensation of officers, directors and key employees
- $301,171
- Other salaries and wages
- $1,715,105
- Salaries, compensation and benefits (total)
- $3,045,036
- Professional fundraising fees
- $0
- Travel
- $34,710
- Program services (functional)
- $4,404,580
- Management and general (functional)
- $858,816
Balance sheet and other
- Total assets, start of year
- $7,710,358
- Total assets, end of year
- $7,991,771
- Total liabilities, end of year
- $140,288
- Net assets, end of year
- $7,851,483
- Gross receipts
- $5,557,892
- Employees
- 31
- Volunteers
- 0
- Year formed
- 1959
- State of legal domicile
- NY
From the e-filed returns the IRS publishes as XML (latest three processing years; amended returns replace the original). PDF copies at the IRS.
Officers, directors and key employees
As listed on the 990 for the year ended December 31, 2025, highest compensation first.
| Name | Title | Hours / week | Compensation |
|---|---|---|---|
| GRACE RIARIO | EXECUTIVE DIRECTOR Officer | 35 | $162,475 |
| STEPHEN HOEFER | CHIEF FINANCIAL OFFICER Officer | 35 | $138,696 |
| DIANE ARCIERI | PRESIDENT Trustee or director | 1 | $0 |
| ELEANOR KASSNER | VICE-PRESIDENT Trustee or director | 1 | $0 |
| CASEY AUERBACH | TREASURER Trustee or director | 1 | $0 |
| MARILYN MCINTOSH | SECRETARY Trustee or director | 1 | $0 |
| DENET ALEXANDRE | TRUSTEE Trustee or director | 1 | $0 |
| PATRICIA ANDERSEN | TRUSTEE Trustee or director | 1 | $0 |
| RITA TAVEL FOGELMAN | TRUSTEE Trustee or director | 1 | $0 |
| JAMES FERGUSON | TRUSTEE Trustee or director | 1 | $0 |
| CORA EDWARDS | TRUSTEE Trustee or director | 1 | $0 |
| PATRICIA SUSSMANN | TRUSTEE Trustee or director | 1 | $0 |
| MATTHEW RETTIG | TRUSTEE Trustee or director | 1 | $0 |
990 for the year ended December 31, 2024: 12 people
| Name | Title | Hours / week | Compensation |
|---|---|---|---|
| GRACE RIARIO | EXECUTIVE DIRECTOR Officer | 35 | $160,147 |
| STEPHEN HOEFER | CHIEF FINANCIAL OFFICER Officer | 35 | $136,086 |
| MARILYN MCINTOSH | PRESIDENT Trustee or director | 1 | $0 |
| DIANE ARCIERI | VICE-PRESIDENT Trustee or director | 1 | $0 |
| CASEY AUERBACH | TREASURER Trustee or director | 1 | $0 |
| KAREN BASH-ROMANER | SECRETARY Trustee or director | 1 | $0 |
| DENET ALEXANDRE | TRUSTEE Trustee or director | 1 | $0 |
| PATRICIA ANDERSON | TRUSTEE Trustee or director | 1 | $0 |
| RITA TAVEL FOGELMAN | TRUSTEE Trustee or director | 1 | $0 |
| CARL BERKOWITZ | TRUSTEE Trustee or director | 1 | $0 |
| CORA EDWARDS | TRUSTEE Trustee or director | 1 | $0 |
| ELEANOR KASSNER | TRUSTEE Trustee or director | 1 | $0 |
Address and contacts
- Address (IRS master file)
- 619 ROUTE 17M, MIDDLETOWN, NY 10940-4323
- Principal officer (990 for 2025)
- STEPHEN HOEFER, 619 ROUTE 17M, MIDDLETOWN, NY 10940
- Signed the 990
- STEPHEN HOEFER, CFO
- Phone
- (845) 243-3747
- Return prepared by
- NUGENT & HAEUSSLER PC
Mission
RCLS, WORKING COOPERATIVELY WITH ITS MEMBER LIBRARIES, PROVIDES COORDINATED SERVICES, GUIDANCE, TRAINING, SUPPORT AND LEADERSHIP TO MEMBER LIBRARY TRUSTEES AND STAFF TO SUSTAIN THEIR EFFORTS TO BE RESPONSIVE, PROACTIVE, VITAL COMMUNITY INSTITUTIONS THAT MEET THE CHANGING NEEDS OF THEIR USERS IN ORANGE, ROCKLAND, SULLIVAN AND SOUTHERN ULSTER COUNTIES. RCLS, WORKING IN COOPERATION WITH MEMBER LIBRARIES, WILL HELP RAISE AWARENESS ABOUT LIBRARY SERVICES AND WORK TO ELIMINATE BARRIERS TO LIBRARY ACCESS AND USE.
Program accomplishments
- RCLS PROVIDES LIBRARY SERVICES TO 46 MEMBER LIBRARIES IN OUR CHARTERED AREA IN ACCORDANCE WITH THE PLAN OF SERVICE 2022-2026 APPROVED BY THE DIVISION OF LIBRARY DEVELOPMENT, NYS EDUCATION DEPARTMENT. RCLS HAS TWO MAIN SOURCES OF REVENUE: NYS AID TO LIBRARY SYSTEMS AND FEES FROM MEMBER LIBRARIES FOR GOODS AND SERVICES. SERVICES INCLUDE:1) ONLINE AUTOMATED NETWORK SERVICES THAT MANAGES CIRCULATION, BORROWER REGISTRATION, AN ON-LINE CATALOG, INTERLIBRARY LOANS BETWEEN MEMBER LIBRARIES, MID-HUDSON LIBRARY SYSTEM (MHLS) AND SOUTHEASTERN NY LIBRARY RESOURCES COUNCIL (SENLRC), A FIBER OPTIC WIDE-AREA NETWORK LINKING ALL MEMBER LIBRARIES, STATISTICAL REPORTING OF COLLECTION USE AND OTHER RELEVANT DATA AND CATALOGING SERVICES. ANSER IS OPERATED ON A COST RECOVERY BASIS. RCLS ALSO MAINTAINS A CAPITAL FUND FOR ANSER TO SUSTAIN HARDWARE AND SOFTWARE UPGRADES FOR A TEN-YEAR PERIOD.2) A DELIVERY SYSTEM MOVES LIBRARY MATERIALS DAILY BETWEEN MEMBER LIBRARIES AND RCLS WITH A DROP OFF FOR MHLS AND SENLRC USING A FLEET OF SIX VANS.3) CONSULTING SERVICES FOR YOUTH, YOUNG ADULT, ADULT AND OUTREACH PROGRAMS INCLUDING SIX NYS CORRECTIONAL FACILITIES, THREE COUNTY JAILS AND ONE FEDERAL CORRECTIONAL FACILITY ARE PROVIDED BY RCLS PROFESSIONAL STAFF. CONTINUING EDUCATION PROGRAMS FOR MEMBER LIBRARY STAFF AND TRUSTEES ARE PROVIDED. WORKSHOPS AND ONE-ON-ONE ASSISTANCE ARE PROVIDED FOR NYS PUBLIC LIBRARY CONSTRUCTION GRANT APPLICATIONS AS WELL AS REQUIRED ANNUAL REPORTING BY LIBRARIES TO THE DIVISION OF LIBRARY DEVELOPMENT. RCLS ALSO DISTRIBUTES PROMOTIONAL MATERIAL FOR LIBRARY ACTIVITIES AND ADVOCACY TO PROMOTE LIBRARY SERVICES.INTEGRATED LIBRARY SYSTEM-THEIR BIBLIOGRAPHIC DATABASE HAD 2,607,837 TITLES AT DECEMEBER 31,2025.DELIVERY SYSTEM-MAKES 204 STOPS PER WEEK. IN 2025, 59,306 BOXES WERE MOVED CONTAINING 2,668,781 ITEMS.Expenses $4,404,580 · revenue $2,069,838
What it must file and when
IRS records say it files Form 990 or 990-EZ. Based on its last return; a smaller organization may file the 990-N. Its accounting year ends in December, so each return is due on the 15th day of the 5th month after that.
| Tax year | Year ended | Due | IRS public records |
|---|---|---|---|
| 2025 | December 31, 2025 | May 15, 2026 | 990 on file |
| 2024 | December 31, 2024 | May 15, 2025 | 990 on file |
| 2023 | December 31, 2023 | May 15, 2024 | 990 on file |
IRS record
- EIN
- 14-1457346
- Tax-exempt status
- 501(c)(3): Charitable, religious, educational or scientific organization
- Foundation status
- Publicly supported organization (170(b)(1)(A)(vi))
- Donations deductible (Pub 78)
- Public charity, 50% deduction limit
- Exempt since
- 2010
- Accounting year ends
- December
- Files
- Form 990 or 990-EZ
- Assets (IRS master file)
- $7,991,771
- Income (IRS master file)
- $5,557,892
Filing history
| Form | Year ended | Revenue | Expenses | Assets | Return |
|---|---|---|---|---|---|
| 990 | December 2025 | – | – | – | IRS |
| 990 | December 2024 | – | – | – | IRS |
| 990 | December 2023 | $5,057,993 | $5,335,834 | $7,338,795 | IRS |
| 990 | December 2022 | $5,424,733 | $4,984,631 | $7,627,194 | IRS |
| 990 | December 2021 | – | – | – | IRS |
| 990 | December 2020 | – | – | – | IRS |
| 990 | December 2019 | – | – | – | IRS |
| 990 | December 2018 | – | – | – | IRS |
990-N: the IRS publishes only the latest e-Postcard per organization; earlier years appear here as 990.tax collects the monthly files. 990, 990-EZ, 990-PF, 990-T: every e-filed return in the IRS e-file index since 2019; XML for the latest three processing years, amounts from the IRS Statistics of Income extracts before that. PDF copies and determination letters at the IRS.
Questions about RAMAPO CATSKILL LIBRARY SYSTEM
- What is the EIN of RAMAPO CATSKILL LIBRARY SYSTEM?
- The employer identification number (EIN) of RAMAPO CATSKILL LIBRARY SYSTEM is 14-1457346.
- Is RAMAPO CATSKILL LIBRARY SYSTEM tax-exempt?
- Yes. The IRS lists it as tax-exempt under section 501(c)(3) since 2010.
- Are donations to RAMAPO CATSKILL LIBRARY SYSTEM tax-deductible?
- Yes. It is listed in IRS Publication 78 (Public charity, 50% deduction limit).
- Which annual return does RAMAPO CATSKILL LIBRARY SYSTEM file?
- Form 990 or 990-EZ. Based on its last return; a smaller organization may file the 990-N.
- When is the next return of RAMAPO CATSKILL LIBRARY SYSTEM due?
- The return for tax year 2026 (the year ending December 31, 2026) is due May 17, 2027. Form 8868 extends it by six months; the 990-N cannot be extended.
- When did RAMAPO CATSKILL LIBRARY SYSTEM last file with the IRS?
- The latest return in the IRS public files is the 990 for the year ended December 2025.
- Who is the principal officer of RAMAPO CATSKILL LIBRARY SYSTEM?
- The 990 for the year ended December 31, 2025 names STEPHEN HOEFER.
- Who are the officers and directors of RAMAPO CATSKILL LIBRARY SYSTEM?
- The 990 for the year ended December 31, 2025 lists 13 people; 2 received compensation from the organization, the highest $162,475 (GRACE RIARIO, EXECUTIVE DIRECTOR).
- How much revenue does RAMAPO CATSKILL LIBRARY SYSTEM have?
- On its 990 for the year ended December 31, 2025 it reported revenue of $5,557,892, expenses of $5,263,396 and total assets of $7,991,771 at year end.
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