2025-10-29T16:24:42-05:00 2024-12-31 161092347 MENGEL METZGER BARR & CO LLP 100 CHESTNUT STREET SUITE 1200 ROCHESTER NY 14604 990 2024-01-01 160834954 PENFIELD COUNTRY CLUB INC PENF 5857504846 1784 JACKSON ROAD PENFIELD NY 14526 ROBERT FISHBACK TREASURER 5857504846 2025-05-15 1 1 KEVIN KOPP P02357851 5854231860 2025-10-06 2024 2025-03-06 01:10:19Z ROY LOTZAR 1784 JACKSON ROAD PENFIELD NY 14526 5643828 0 X WWW.PENFIELDCC.ORG X 1958 NY PENFIELD COUNTRY CLUB IS A PRIVATE EXEMPT SOCIAL (GOLF CLUB) WITH APPROXIMATELY 325 GOLFING MEMBERS. THE PRIMARY PURPOSE OF THE CLUB IS TO PROVIDE A SOCIAL ENVIRONMENT INCLUDING RELATED ACTIVITIES FOR MEMBERS' FAMILIES. FURTHER DETAILS ARE AVAILABLE AT THE CLUB OFFICE LOCATED AT 1784 JACKSON ROAD, PENFIELD, NY 14526. 12 12 159 90 247939 0 0 0 3420807 3752131 15812 29014 931177 1095829 4367796 4876974 0 0 0 0 2388521 2414108 0 0 0 2080101 2284967 4468622 4699075 -100826 177899 5140846 5966345 3256897 3907393 1883949 2058952 X PENFIELD COUNTRY CLUB IS A MEMBER OWNED COUNTRY CLUB WHOSE MISSION IS TO PROVIDE PREMIER SERVICES AND FACILITIES TO ITS MEMBERS, THEIR FAMILIES, AND GUESTS, BY DEVELOPING RELATIONSHIPS AND CREATING A SENSE OF CAMARADERIE THROUGH THE DELIVERY OF QUALITY PRODUCTS, PROGRAMS, AND SERVICES FOR THE ENJOYMENT OF THE FINEST TRADITIONS OF GOLF, SWIM, TENNIS, AND DINING, WHILE MAXIMIZING MEMBERSHIP VALUE FOR THE WHOLE FAMILY. 0 0 PROVIDING PREMIER SERVICES AND FACILITIES TO MEMBERS, THEIR FAMILIES, AND GUESTS, BY DEVELOPING RELATIONSHIPS AND CREATING A SENSE OF CAMARADERIE THROUGH THE DELIVERY OF QUALITY PRODUCTS, PROGRAMS AND SERVICES FOR THE ENJOYMENT OF THE FINEST TRADITIONS OF GOLF, SWIM, TENNIS, AND DINING, WHILE MAXIMIZING MEMBERSHIP VALUE FOR THE WHOLE FAMILY. 0 0 0 0 0 0 0 0 0 1 0 0 1 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 4 0 159 1 1 1 0 0 0 0 137900 345819 0 0 0 X 12 12 0 0 1 0 1 1 1 1 1 0 0 1 1 1 1 1 1 1 1 0 NY X SUSAN WRIGHT 5857504846 1784 JACKSON ROAD PENFIELD NY 14526 CHIP YATTEAU BOARD OF DIRECTORS - RESIGNED DURING YEAR 1.00 X 0 0 0 ROBERT BOLTON BOARD OF DIRECTORS - RESIGNED DURING YEAR 1.00 X 0 0 0 BRAD PRESTON BOARD OF DIRECTORS 1.00 X 0 0 0 MICHAEL BRANDOW FIRST VICE PRESIDENT 1.00 X X 0 0 0 DWIGHT BATTLES BOARD OF DIRECTORS 1.00 X 0 0 0 ERIC ALLEN BOARD OF DIRECTORS 1.00 X 0 0 0 ROBERT FISHBACK TREASURER 1.00 X X 0 0 0 TOM CARTER SECOND VICE PRESIDENT 1.00 X X 0 0 0 DAVID SEMRAU SECRETARY 1.00 X X 0 0 0 DAVE IGOE BOARD OF DIRECTORS 1.00 X 0 0 0 ROY LOTZAR PRESIDENT 1.00 X X 0 0 0 JASON STOLER BOARD OF DIRECTORS 1.00 X 0 0 0 ANTHONY CORTINA BOARD OF DIRECTORS - JOINED DURING YEAR 1.00 X 0 0 0 DAVE MENG BOARD OF DIRECTORS - JOINED DURING YEAR 1.00 X 0 0 0 LEE CASTRO COO 40.00 X 148690 0 10548 DOUG VANDERLEE GROUNDS SUPERINTENDANT 40.00 X 109248 0 9681 257938 0 20229 2 0 1 0 0 MEMBERSHIP DUES 713910 2926166 2926166 GOLF & GREENS FEES 713910 611905 551820 60085 POOL INCOME 713910 78740 78740 MISCELLANEOUS INCOME 713910 74562 74562 LOCKER RENTALS & SVCS 713910 43390 43390 17368 17368 3752131 26679 26679 100136 2315 100116 0 20 2315 2335 2315 20 1757339 666738 1090601 930464 160137 EMPLOYEE RETENTION CREDIT 713910 5228 4210 1018 5228 4876974 4629035 247939 0 159235 1917997 10084 96931 229861 19000 300 70014 2464 69614 280798 77142 511014 107416 EQUIPMENT RENTAL 234159 GENERAL SUPPLIES 229372 REPAIRS AND MAINTENANCE 177883 CHEMICALS AND FERTILIZE 158479 347312 4699075 505898 401910 356767 741662 208669 197526 124535 119151 117764 110233 10284420 6769442 3701484 3514978 125729 880885 5140846 5966345 248084 294534 247241 269833 2641185 2499812 120387 843214 3256897 3907393 X 1883949 2058952 1883949 2058952 5140846 5966345 177899 -2896 0 X X 0 1 X 1 0 111378 111378 5364939 3742637 1622302 2874525 1715590 1158935 766506 563196 203310 1167072 748019 419053 3514978 RIGHT TO USE ASSET 880885 880885 LEASE LIABILITY 843214 843214 X 5540516 -2896 666738 663842 4876674 300 300 4876974 5365513 666738 666738 4698775 300 300 4699075 PART X, LINE 2: THE CLUB IS EXEMPT FROM TAXATION UNDER SECTION 501(C)(7) OF THE INTERNAL REVENUE CODE. HOWEVER, THE CLUB IS SUBJECT TO TAXATION ON NET INCOME DERIVED FROM NON-MEMBER FUNCTIONS, AS WELL AS FROM NET INVESTMENT INCOME. INCOME TAXES HAVE NOT BEEN PROVIDED SINCE THE PROVISION, AND WHEN FINALLY DETERMINED, WILL NOT BE SIGNIFICANT. THE CLUB FILES TAX RETURNS IN VARIOUS JURISDICTIONS AND IS SUBJECT TO POTENTIAL EXAMINATION BY TAXING AUTHORITIES. THE CLUB'S CURRENT AND PRIOR THREE YEARS TAX RETURNS REMAIN SUBJECT TO REVIEW BY TAXING AUTHORITIES. MANAGEMENT OF THE CLUB BELIEVES IT HAS NO MATERIAL UNCERTAIN TAX POSITIONS AND, ACCORDINGLY, IT HAS NOT RECOGNIZED ANY LIABILITY FOR UNRECOGNIZED TAX BENEFITS. PART XI, LINE 2D - OTHER ADJUSTMENTS: RESTAURANT AND BAR COST OF GOODS SOLD 666,738. PART XII, LINE 2D - OTHER ADJUSTMENTS: RESTAURANT AND BAR COST OF GOODS SOLD 666,738. X 0 0 0 LEE CASTRO COO 127760 0 20930 0 0 0 0 0 10548 0 159238 0 0 0 FORM 990, PART VI, SECTION A, LINE 4 THE CLUB'S BY-LAWS WERE MODIFIED IN AUGUST OF 2024 TO REFLECT - -- THE BOARD CAN CONSIST OF WIDOW/WIDOWER CERTICATE MEMBERS. -- UP TO TWO BOARD SEATS CAN BE HELD BY A SPOUSE OF A CERTIFICATE LEVEL MEMBER OR IT CAN BE HELD BY A JUNIOR C PRIMARY GOLF MEMBER, OR ONE FROM EACH SUCH GROUP. IN THE EVENT MORE THAN TWO SPOUSES OF CERTIFICATE MEMBERS OR JUNIOR C PRIMARY GOLF MEMBERS RECEIVE MAJORITY VOTES OVER OTHER CANDIDATES, ONLY THE TWO RECEIVING THE MOST VOTES, WILL BE ABLE TO SERVE. (CERTIFICATE MEMBERS AND THEIR SPOUSES MAY NOT SERVE ON THE BOARD OF DIRECTORS SIMULTANEOUSLY). -- ALL THOSE ELIGIBLE TO SERVE ON THE BOARD MUST HAVE FIRST SERVED ON A CLUB COMMITTEE FOR ONE YEAR PRIOR TO RUNNING FOR THE BOARD. -- ONLY ONE MEMBER OF A MEMBERSHIP HOUSEHOLD IS PERMITTED TO RUN FOR OFFICE OR SERVE ON THE BOARD AT A TIME. THIS RESTRICTION SHALL INCLUDE ANY VACANCIES ON THE BOARD FILLED BY APPOINTMENT. -- ONLY ONE VOTE PER MEMBERSHIP HOUSEHOLD. --THE BOARD SHALL APPOINT A BOARD NOMINATION COMMITTEE NOT LATER THAN JULY 1ST OF EACH YEAR. SUCH COMMITTEE SHALL CONSIST OF FIVE (5) CERTIFICATE, SENIOR, SUPER SENIOR, WIDOW/WIDOWER CERTIFICATE, JUNIOR C, AND/OR AN OFFICER OF THE WOMEN'S ASSOCIATION, OF WHICH NO MORE THAN TWO (2) OF WHOM SHALL BE CURRENT DIRECTORS. -- PROCEDURES RELATING TO WHO AND WHEN THE ELECTION OF DIRECTORS AND BOARD TERMS HAVE BEEN MODIFIED TO INCLUDE ELECTRONIC BALLOTS (STILL LIMITED TO ONE VOTE PER HOUSEHOLD). -- BOARD OF DIRECTORS SHALL BE ABLE TO VOTE VIA ELECTRONIC COMMUNICATIONS SUCH AS EMAIL UNDER SPECIFIC CRITERIA AND PROCESS. -- MEMBERSHIP MEETING WILL BE CONDUCTED ANNUALLY AT SUCH TIME AND PLACE TO BE DETERMINED BY THE BOARD NO LATER THAN OCTOBER 31ST. -- CLASSIFICATION OF MEMBERSHIP AND DESCRIPTIONS OF THE SAME SHALL BE SET FORTH IN THE CLUB'S MEMBERSHIP GUIDE TO INCLUDE THE NEW CLASSIFICATIONS MENTIONED ABOVE. -- DEFINITION OF JUNIOR C MEMBERSHIP HAS BEEN ADDED FOR ANY PERSON BETWEEN THE AGES OF THIRTY-ONE (31) AND THIRTY-NINE (39) YEARS SHALL BE ELIGIBLE TO BECOME A JUNIOR C MEMBER AND SHALL BE ENTITLED TO ALL RIGHTS AND PRIVILEGES OF A CERTIFICATE MEMBER INCLUDING VOTING AND SERVING ON THE BOARD OF DIRECTORS EXCEPT THE PROPERTY RIGHTS IN RELATION TO THE OWNERSHIP OF A CERTIFICATE. -- POOL AND SPORT COURT MEMBERSHIP UTILIZE THE POOL AREA BETWEEN MEMORIAL DAY WEEKEND (WHEN THE POOL OFFICIALLY OPENS) AND LABOR DAY (WHEN THE POOL OFFICIALLY CLOSES). THEY MAY USE THE SPORT COURTS AS WEATHER PERMITS BASED ON AVAILABILITY. POOL AND SPORT COURT MEMBERS CAN CHARGE FOR FOOD AND BEVERAGES AT THE 9 AND THE POOL SNACK BAR. ANY CLUBHOUSE BAR, RESTAURANT AND SOCIAL EVENT PRIVILEGES WILL BE OUTLINED IN THE PCC MEMBERSHIP GUIDE AND/OR ANNUAL POOL MEMBERSHIP PROGRAM FLYER. THEY DO NOT HAVE ANY GOLF COURSE OR GOLF PRACTICE FACILITY PRIVILEGES. -- STUDENT GOLF MEMBERS DO NOT HAVE CLUBHOUSE, GUEST, RECIPROCAL CLUB, POOL, OR SPORT COURT PRIVILEGES. -- GRANDFATHERED CLASSES - THE FOLLOWING MEMBERSHIP CLASSES HAVE BEEN PREVIOUSLY DISCONTINUED: LIMITED SOCIAL, NON-RESIDENT, WIDOW/WIDOWER CERTIFICATE, CLUBHOUSE, CORPORATE DINING, SNOWBIRD AND SMALL BUSINESS GOLF. SNOWBIRD MEMBERS THAT WERE MEMBERS DURING THE 2018 GOLF SEASON SHALL BE GRANDFATHERED AND MAY CONTINUE IN THIS CLASSIFICATION, AND MEMBERS BELONGING TO THE REMAINING DISCONTINUED CLASSIFICATIONS AS OF FEBRUARY 28, 2019, SHALL ALSO BE GRANDFATHERED AND MAY CONTINUE IN THESE CLASSIFICATIONS. THE RIGHTS AND PRIVILEGES FOR GRANDFATHERED MEMBERSHIP CLASSIFICATIONS SHALL BE OUTLINED IN THE PCC MEMBERSHIP GUIDE. THE BOARD RESERVES THE RIGHT TO MODIFY, DISCONTINUE OR ADD MEMBERSHIP CLASSES AS NEEDED IN A COMPETITIVE MARKETPLACE. -- THE BOARD SHALL HAVE FULL POWER TO AUTHORIZE TRANSFERS FROM ONE CLASSIFICATION OF MEMBERSHIP TO ANOTHER. WHEN A GOLF (CERTIFICATE, SENIOR CERTIFICATE, SUPER SENIOR CERTIFICATE, WIDOW CERTIFICATE, JUNIOR A-B-C) MEMBER REQUESTS A CHANGE TO A LOWER CLASSIFICATION, THE MEMBER MUST REMAIN IN THIS CLASSIFICATION FOR A MINIMUM OF ONE YEAR BEFORE THE MEMBER IS ELIGIBLE TO RETURN TO THE MEMBER'S FORMER MEMBERSHIP CLASSIFICATION. NO NEW INITIATION FEE WILL BE REQUIRED WHEN MEMBERS DROP TO A LOWER CLASS. THAT MEMBER WILL BE SUBJECT TO ANY INITIATION FEES (MINUS PREVIOUSLY PAID) AND WAIT LIST RESTRICTIONS AFTER THE 1 YEAR WAIT PERIOD IF THEY WOULD LIKE TO MOVE BACK TO A FULL GOLF MEMBERSHIP. THE MINIMUM OF ONE YEAR ALSO APPLIES TO CHANGES IN THE CERTIFICATE MEMBER DESIGNATIONS. -- THE TERMS OF THE LEAVE OF ABSENCE HAS BEEN EXTENDED AND OUTLINED IN THE LEAVE OF ABSENCE POLICY. -- A QUORUM OF 8 IS REQUIRED WHEN VOTING ON ASSESSMENTS OR BONDS BY THE BOARD. -- THE PRESIDENT HAS THE RIGHT TO DETERMINE IF THE POOL AND/OR SOCIAL EVENT COMMITTEES FALL UNDER THE HOUSE COMMITTEE AS SUB-COMMITTEES OR ARE TO BE MANAGED AS STAND-ALONE COMMITTEES WITH AN ASSIGNED COMMITTEE CHAIR. -- LEGAL COMMITTEE IS NOW NAMED LEGAL, INSURANCE & ASSET MANAGEMENT COMMITTEE WHICH MAY BE CONSULTED IN ALL LEGAL, INSURANCE AND ASSET MANAGEMENT MATTERS RELATING TO THE CLUB. FORM 990, PART VI, SECTION A, LINE 6 THE COUNTRY CLUB CURRENTLY HAS APPROXIMATELY 438 MEMBERS. FORM 990, PART VI, SECTION A, LINE 7A THE MEMBERS AT THE COUNTRY CLUB CAN VOTE TO ELECT MEMBERS OF THE BOARD. FORM 990, PART VI, SECTION A, LINE 7B ONLY DECISIONS NOT ALREADY ALLOWED BY CORPORATE BY-LAWS ARE SUBJECT TO MEMBER APPROVAL. FORM 990, PART VI, SECTION B, LINE 11B THE FINANCE COMMITTEE WILL REVIEW THE 990 IN DETAIL. THE 990 WILL BE HELD IN THE FINANCE OFFICE FOR REVIEW FOR ALL OTHER BOARD MEMBERS. FORM 990, PART VI, SECTION B, LINE 12C THE CLUB HAS A FORMAL CONFLICT OF INTEREST POLICY THAT IS FILLED OUT ANNUALLY BY BOARD AND COMMITTEE MEMBERS. THE POLICY IS MONITORED AND REVIEWED ANNUALLY. FORM 990, PART VI, SECTION B, LINE 15 THE BOARD PRESIDENT AND COMMITTEE CHAIRMEN REVIEW THE INDIVIDUALS' PERFORMANCE AND RECOMMEND A SALARY BASED ON COMPARABLE PAY IN THE AREA WHICH IS THEN DISCUSSED AND APPROVED BY THE BOARD OF DIRECTORS. FORM 990, PART VI, SECTION C, LINE 19 THE FINANCIAL STATEMENTS ARE AVAILABLE FOR PUBLIC USE BY REQUESTING THEM FROM PENFIELD COUNTRY CLUB DURING NORMAL BUSINESS HOURS. FORM 990, PART XII, LINE 2C THE BOARD HAS NOT CHANGED ITS PROCESS FOR SELECTING THE INDEPENDENT AUDITOR NOR HAVE THEY CHANGED THE OVERSIGHT OF THE AUDIT FROM PRIOR YEARS.