2024-05-17T07:49:14-05:00 2023-09-30 410746749 CLIFTONLARSONALLEN LLP 901 NORTH GLEBE ROAD SUITE 200 ARLINGTON VA 22203 990 2022-10-01 541732433 AAMVA REGION III INC AAMV 7039082897 4401 WILSON BOULEVARD 700 ARLINGTON VA 22203 WENDY SIBLEY VICE PRESIDENT FINANCE & CFO 7039082897 2024-05-15 1 WENDY SIBLEY XXX-XX-XXXX 1 ROBERT WILLIAMS P01345960 5712279500 2024-05-13 2 AAL1 IAL1 2022 2023-04-26 12:10:37Z WENDY SIBLEY 4401 WILSON BOULEVARD 700 ARLINGTON VA 22203 510644 0 X WWW.AAMVA.ORG X 2005 VA SUPPORT AND CARRY OUT THE MEMBERSHIP AND EDUCATIONL PURPOSES OF AAMVA. 15 15 0 15 0 0 0 152500 132233 68000 42837 2629 0 0 175070 223129 5491 37779 0 0 0 0 0 0 0 129958 140334 135449 178113 39621 45016 652770 721405 122190 122958 530580 598447 SUPPORT AND CARRY OUT THE MEMBERSHIP AND EDUCATIONAL PURPOSES OF AAMVA. 0 0 177612 37779 68000 REGION III CONFERENCE:ANNUAL EDUCATIONAL CONFERENCE TO SUPPORT AAMVA IN ITS EFFORTS TO FACILITATE DISCUSSION, PRESENT TECHNICAL RESEARCH AND PROMOTE JURISDICTIONAL RECIPROCITY REGARDING CONTROL AND LICENSING OF MOTOR VEHICLE DRIVERS. IN FY2023, THE REGION III CONFERENCE WAS HELD IN NOVEMBER 2022 IN DES MOINES, IOWA. 177612 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 1 0 0 0 0 0 0 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 X 15 15 0 0 0 0 1 1 1 1 0 0 0 1 0 0 0 0 0 0 X X WENDY SIBLEY VICE PRESIDENT FINANCE & CFO 7039082897 4401 WILSON BOULEVARD 700 ARLINGTON VA 22203 WENDY SIBLEY VP FINANCE & CFO 2.00 37.50 X 0 268531 26207 JULIANE KNITTLE DIRECTOR, REGIONS III & IV 18.75 18.75 X 0 159399 15356 ROBIN REHBORG PRESIDENT 2.00 2.00 X X 0 0 0 MELISSA GILLETT PAST PRESIDENT 2.00 2.00 X X 0 0 0 CHARLES NORMAN PAST PRESIDENT 2.00 X X 0 0 0 PONG XIANG VICE PRESIDENT 2.00 2.00 X X 0 0 0 BRENDA GLAHN TREASURER 2.00 X X 0 0 0 ROSA YAEGER SECRETARY 2.00 X X 0 0 0 DAREWIN CLARDY LAW ENFORCEMENT MEMBER AT LARGE 2.00 X 0 0 0 JOHN BROERS MEMBER AT LARGE 2.00 X 0 0 0 ANGELA HARNESS MEMBER AT LARGE 2.00 X 0 0 0 DAVID HARPER MEMBER AT LARGE 2.00 X 0 0 0 JOE HOAGE MEMBER AT LARGE 2.00 X 0 0 0 RHONDA LAHM MEMBER AT LARGE 2.00 2.00 X 0 0 0 PATRICK SARGINSON MEMBER AT LARGE 2.00 X 0 0 0 KEN STRUEMPH MEMBER AT LARGE 2.00 X 0 0 0 TOMMY WINKLER MEMBER AT LARGE 2.00 X 0 0 0 0 427930 41563 0 0 1 0 0 152500 152500 CONFERENCE & WORKSHOPS 900099 68000 68000 68000 8878 8878 281266 287515 -6249 -6249 -6249 223129 68000 0 2629 24520 24520 13259 13259 501 501 13425 13425 435 435 8214 8214 3713 3713 6840 6840 107206 107206 178113 177612 501 0 325002 237787 25000 2476 5252 325292 450271 0 3095 652770 721405 1252 2908 117351 120050 3587 0 122190 122958 X 530580 598447 530580 598447 652770 721405 45016 22851 0 X 0 1 X 1 0 X X 1 AAMVA 530172317 10 1 0 0 1 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 PART IV, SECTION C, LINE 1: THE ORGANIZATION CANNOT TAKE ACTION WITH RESPECT TO ANY OF THE FOLLOWING WITHOUT THE PRIOR WRITTEN APPROVAL OF THE BOARD OF DIRECTORS OF THE AMERICAN ASSOCIATION OF MOTOR VEHICLE ADMINISTRATORS (AAMVA), ITS SUPPORTED ORGANIZATION: 1. TO CHANGE THE MISSION, PURPOSE, OR SCOPE OF THE CORPORATION AND ITS OPERATIONS, OR THE LOCATION, SIZE OR SCOPE OF ITS SERVICES, PROGRAMS OR OPERATIONS; 2. TO SELL, LEASE, PURCHASE ANY REAL PROPERTY OR INCUR ANY DEBT FOR MONEY BORROWED OR GUARANTEE THE DEBT OF ANOTHER; 3. TO APPROVE CAPITAL EXPENDITURE BUDGETS OR STRATEGIC AND LONG RANGE PLANS, OR FUND RAISING PROGRAMS; 4. TO APPROVE FINANCIAL AND EMPLOYEE BENEFIT POLICIES FOR PERSONS EMPLOYED BY THE CORPORATION, IF ANY, AND PROCEDURES AND THE APPOINTMENT OR ENGAGEMENT OF AUDITORS, LEGAL COUNSEL AND CONSULTANTS. SINCE THE SUPPORTED ORGANIZATION, AAMVA, HAS THE POWER TO CONTROL THE MAJORITY OF THE OPERATIONS OF AAMVA REGION III, INCLUDING THE HIRING AND PAYMENT OF SALARIES OF REGION III'S EMPLOYEES, CONTROL BY THE SUPPORTED ORGANIZATION IS CLEARLY ESTABLISHED WITHOUT AN OVERLAP OF THE MAJORITY OF THE BOARD OF DIRECTORS. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 0 X 245479 22851 22851 222628 501 501 223129 177612 0 177612 501 501 178113 PART X, LINE 2: AAMVA REGION III, INC. IS EXEMPT FROM THE PAYMENT OF TAXES ON INCOME OTHER THAN NET UNRELATED BUSINESS INCOME UNDER SECTION 501(C)(3) OF THE IRC. FOR THE YEARS ENDED SEPTEMBER 30, 2023 AND 2022, NO PROVISION FOR INCOME TAXES WAS MADE, AS AAMVA REGION III, INC. HAD NO NET MATERIAL UNRELATED BUSINESS INCOME. 1 TRAVEL ASSISTANCE 15 13259 N/A N/A PART I, LINE 2: AN APPLICATION FOR TRAVEL ASSISTANCE IS SUBMITTED BY JURISDICTIONS TO OBTAIN TRAVEL ASSISTANCE FUNDING. MANAGEMENT PRESENTS THE BOARD WITH AN ESTIMATE OF TRAVEL ASSISTANCE FUNDS NEEDED FOR JURISDICTIONS AND THE BOARD REVIEWS THE AMOUNT FOR APPROVAL. AFTER BOARD APPROVAL, APPLICANTS ARE NOTIFIED OF THE AWARDED TRAVEL ASSISTANCE AMOUNT. ALL TRAVELERS COVERED UNDER THE TRAVEL ASSISTANCE AMOUNT MUST SUBMIT A REIMBURSEMENT PACKAGE THAT INCLUDES A SIGNED TRAVEL REIMBURSEMENT REQUEST FORM AND RECEIPTS/SUPPORTING DOCUMENTATION FOR ELIGIBLE COSTS. THE REIMBURSEMENTS ARE REVIEWED BY MANAGEMENT AND TRACKED TO ENSURED THEY DO NOT EXCEED THE ALLOTTED AMOUNT. 0 0 0 0 0 0 0 0 0 WENDY SIBLEY VP FINANCE & CFO 0 260531 0 8000 0 0 0 18956 0 7251 0 294738 0 0 JULIANE KNITTLE DIRECTOR, REGIONS III & IV 0 154149 0 5250 0 0 0 9617 0 5739 0 174755 0 0 PART I, LINE 3: AAMVA REGION III, INC. DOES NOT DIRECTLY HIRE OR COMPENSATE EMPLOYEES. ALL EMPLOYEES ARE EMPLOYEES OF THE AMERICAN ASSOCIATION OF MOTOR VEHICLE ADMINISTRATORS (AAMVA), A RELATED ORGANIZATION EXEMPT UNDER SECTION 501(C)(3). AAMVA'S EXECUTIVE COMMITTEE ANNUALLY REVIEWS COMPENSATION FOR THE PRESIDENT AND CEO UTILIZING COMPARABLE INDUSTRY AND ORGANIZATIONAL DATA. OFFICERS AND KEY EMPLOYEES OF THE ORGANIZATION ARE EVALUATED ON AN ANNUAL BASIS USING A PERFORMANCE MANAGEMENT SYSTEM. ALL EMPLOYEES' EVALUATIONS ARE REVIEWED BY HR. FORM 990, PART VI, SECTION A, LINE 6 THERE ARE TWO CLASSES OF MEMBERSHIP: SOLE CORPORATE MEMBER AND JURISDICTIONAL MEMBERS. THE AMERICAN ASSOCIATION OF MOTOR VEHICLE ADMINISTRATORS (AAMVA) IS THE SOLE CORPORATE MEMBER AND THE JURSIDICTIONAL MEMBERS ARE THOSE REPRESENTING STATES, TERRITORIES AND PROVINCES OF THE UNITED STATES AND CANADA. FORM 990, PART VI, SECTION A, LINE 7A THE OFFICERS ARE ELECTED ANNUALLY BY JURISDICTIONAL MEMBERS DURING THE ANNUAL MEETING. FORM 990, PART VI, SECTION A, LINE 7B THE AMERICAN ASSOCIATION OF MOTOR VEHICLE ADMINISTRATORS (THE CORPORATE MEMBER) MUST GIVE ADVANCED WRITTEN CONSENT BEFORE THE AAMVA REGION III BOARD MAY DO ANY OF THE FOLLOWING: 1. CHANGE THE MISSION, PURPOSE, OR SCOPE OF THE CORPORATION AND ITS OPERATIONS, OR THE LOCATION, SIZE OR SCOPE OF ITS SERVICES, PROGRAMS OR OPERATIONS; 2. SELL, LEASE, PURCHASE ANY REAL PROPERTY OR INCUR ANY DEBT FOR MONEY BORROWED OR GUARANTEE THE DEBT OF ANOTHER; 3. APPROVE CAPITAL EXPENDITURE BUDGETS OR STRATEGIC AND LONG RANGE PLANS, OR FUND RAISING PROGRAMS; 4. APPROVE FINANCIAL AND EMPLOYEE BENEFIT POLICIES FOR PERSONS EMPLOYED BY THE CORPORATION, IF ANY, AND PROCEDURES AND THE APPOINTMENT OR ENGAGEMENT OF AUDITORS, LEGAL COUNSEL AND CONSULTANTS. FORM 990, PART VI, SECTION A, LINE 8B THERE ARE NO COMMITTEES THAT ARE AUTHORIZED TO ACT ON BEHALF OF THE BOARD OF DIRECTORS. FORM 990, PART VI, SECTION B, LINE 11B THE FORM 990 IS REVIEWED AND APPROVED BY MANAGEMENT AND MADE AVAILABLE TO THE BOARDS OF EACH ENTITY PRIOR TO FILING WITH THE IRS. ALL CHANGES TO THE RETURN ARE COMMUNICATED TO THE TAX PREPARER FOR EDITING. A COPY OF THE FINAL RETURN IS PROVIDED TO THE BOARD OF EACH ENTITY, AND AAMVA'S FINANCE, INVESTMENT & AUDIT COMMITTEE AND FULL BOARD TO VIEW AT THEIR DISCRETION BEFORE FILING WITH THE IRS. FORM 990, PART VI, SECTION C, LINE 19 THE GOVERNING DOCUMENTS AND FINANCIAL STATEMENTS ARE MADE AVAILABLE UPON REQUEST AND ON THE AAMVA WEBSITE. THE CONFLICT OF INTEREST POLICY ESTABLISHED BY THE PARENT ENTITY, AAMVA, GOVERNS AAMVA REGION III. A SEPARATE CONFLICT OF INTEREST POLICY DOES NOT EXIST FOR THE ORGANIZATION. AMERICAN ASSOCIATION OF MOTOR VEHICLE ADMINISTRATORS 4401 WILSON BLVD SUITE 700 ARLINGTON VA 22203 530172317 REPRESENT US & CANADA MOTOR VEHICLE OFFICIALS DC 501(C)(3) LINE 10 N/A 0 AAMVA REGION I INC 4401 WILSON BLVD SUITE 700 ARLINGTON VA 22203 541732328 SUPPORT AAMVA VA 501(C)(3) LINE 12B, II AAMVA 0 AAMVA REGION II INC 4401 WILSON BLVD SUITE 700 ARLINGTON VA 22203 541732394 SUPPORT AAMVA VA 501(C)(3) LINE 12B, II AAMVA 0 AAMVA REGION IV INC 4401 WILSON BLVD SUITE 700 ARLINGTON VA 22203 541732434 SUPPORT AAMVA VA 501(C)(3) LINE 12B, II AAMVA 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 1 1 1 1 1