2024-05-13T08:45:40-05:00 2023-06-30 FORVIS LLP 1201 Walnut Suite 1700 Kansas City MO 641062246 990 2022-07-01 262205415 THE GILCREASE MUSEUM MANAGEMENT TRUST % MICHAEL D THESENVITZ GILC 9186313244 800 SOUTH TUCKER DRIVE TULSA OK 74104 ERIC SCHICK CFO 9186313244 2024-05-15 true ERIC SCHICK 999009999 April Arnold P01559426 8162216300 2024-05-15 3 2022 2023-04-26 12:10:37Z SEE SCHEDULE O BRAD CARSON 800 SOUTH TUCKER DRIVE TULSA OK 74104 25278307 false X WWW.UTULSA.EDU X 2008 OK TO UNDERSTAND THE DIVERSE HERITAGE OF THE AMERICAS. 3 1 66 230 0 14970688 17757645 391866 288814 2752094 1780188 1659 16530 18116307 19843177 0 0 0 0 3701032 3559762 0 0 624072 1929275 2012595 5630307 5572357 12486000 14270820 68712105 81488127 452747 461985 68259358 81026142 X THE GILCREASE MUSEUM, THROUGH ITS COLLECTIONS, IS DEDICATED TO BRINGING ART, HISTORY, AND PEOPLE TOGETHER TO DISCOVER, ENJOY, AND UNDERSTAND THE DIVERSE HERITAGE OF THE AMERICAS. false false 2739780 0 81960 CURATORIAL - MANAGEMENT OF THE MUSEUM'S COLLECTIONS AND EXHIBITS. 414133 0 86496 SPECIAL EXHIBITIONS - GILCREASE MUSEUM OFFERS SPECIAL EXHIBITIONS EACH YEAR FROM A ROBUST ARCHIVE SPECIALIZING IN THE FINE ARTS, ANTHROPOLOGY AND THE AMERICAN WEST. Gilcrease Museum is currently undergoing construction from July 2021 to July 2026. 137699 0 135977 PROGRAMS - GILCREASE MUSEUM OFFERS A VARIETY OF PROGRAMMING AND EVENTS TO GROUPS, TOURS, AND PUBLIC FOR THE PURPOSE OF LEARNING ABOUT ART AND HISTORY THROUGH THE EXHIBITIONS AND COLLECTIONS OF THE GILCREASE MUSEUM. Gilcrease Museum is currently undergoing construction from July 2021 to July 2026. 291014 0 911 3582626 true true false false false false false true false true true true false true true false true true false false false false false false false false false false false true false false false false false false false false true false false false false true false false false true X 0 0 66 true false false false false false true true false false false false false false X 3 1 true false false false false true false true false false false true true true true true true true false false OK X MICHAEL D THESENVITZ 9186312583 800 S TUCKER DRIVE TULSA OK 74104 X BRAD CARSON TRUSTEE 1.0 40.0 X 0 707206 35546 ERIC SCHICK TRUSTEE 1.0 40.0 X 0 377036 27640 MARCIA MACLEOD TRUSTEE 1.0 1.0 X 0 0 0 0 1084242 63186 0 false true false 0 3462520 14295125 878780 17757645 SALES EDUCATION DEPARTMENT 611710 44334 44334 RESEARCH SERVICES 611710 244480 244480 _ _ _ 288814 207382 207382 0 0 0 0 0 6974911 824 5402929 1571982 824 1572806 1572806 0 0 0 0 0 0 48731 32201 16530 16530 0 19843177 305344 1780188 0 0 0 0 0 0 2850379 1837939 699898 312542 0 528426 289356 169761 69309 180957 100017 62233 18707 0 0 0 0 0 143859 143859 1173474 957468 125515 90491 23644 23644 306783 127267 127035 52481 0 0 137811 116681 21130 77923 74624 412 2887 0 29590 2604 1334 25652 0 0 36105 36105 0 MEMBERSHIP 48081 8337 11385 28359 _ 0 _ 0 - 0 35325 32228 3097 5572357 3582626 1365659 624072 5446561 0 19816101 0 10169939 17165053 0 0 0 0 0 0 0 0 27862 27648 22316 34564 605858 503964 126767 101894 128465 135192 32903229 33786534 0 0 0 0 70865 30237242 68712105 81488127 450523 456527 0 0 0 2485 0 0 0 0 0 0 0 0 0 0 2224 2973 452747 461985 X 6171619 6396793 62087739 74629349 68259358 81026142 68712105 81488127 X 14270820 -3196220 1692184 X X false true X true false X 8899232 16484655 2805019 11734688 14295125 54218719 3230734 3290218 3263593 3236000 3462520 16483065 0 12129966 19774873 6068612 14970688 17757645 70701784 13829126 56872658 92802 197581 116753 145649 207382 760167 0 0 71461951 3280511 0.79585 0.73596 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED X X X X false 38259750 635433 107914 1654458 143859 37204780 37852021 1998464 -101448 1367961 121326 38259750 20892940 9282896 9053271 1213202 163884 37852021 19114694 2710005 188019 998452 121326 20892940 15595748 3188786 1185804 855644 19114694 0.00160 0.99440 0.00400 false true true 0 605858 503964 101894 101894 Pooled Investment Funds 33786534 F 33786534 Other Assets 71097 ROU Assets 2238 DUE FROM RELATED PARTY 30163907 30237242 0 OPERATING LEASE LIABILITY 2973 2973 18642901 -3196220 415418 1686659 -1094143 19737044 143859 -37726 106133 19843177 5876117 415418 32201 447619 5428498 143859 143859 5572357 SCHEDULE D, PART III, LINE 4 GILCREASE MUSEUM HOUSES A COMPREHENSIVE COLLECTION OF ART, CULTURE, AND HISTORY OF NORTH AMERICA. WITH MORE THAN 350,000 ITEMS INCLUDED IN THEIR COLLECTION, THE MUSEUM TELLS THE STORY OF OVER 350 YEARS OF AMERICAN PAINTINGS, SCULPTURES AND WORKS ON PAPER, INCLUDING THE LARGEST PUBLIC HOLDINGS OF ART FROM THE AMERICAN WEST. GILCREASE MUSEUM IS DEDICATED TO BRINGING ART, HISTORY, AND PEOPLE TOGETHER TO RESEARCH, DISCOVER, ENJOY, AND UNDERSTAND THE DIVERSE HERITAGE OF THE AMERICAS. SCHEDULE D, PART V, LINE 4 THE ENDOWMENT FUNDS ARE PRIMARILY USED FOR THE OPERATIONS OF THE MUSEUM. SCHEDULE D, PART X, LINE 2 MANAGEMENT HAS EVALUATED THEIR INCOME TAX POSITIONS UNDER THE GUIDANCE INCLUDED IN ASC 740. BASED ON THEIR REVIEW, MANAGEMENT HAS NOT IDENTIFIED ANY MATERIAL UNCERTAIN TAX POSITIONS TO BE RECORDED OR DISCLOSED IN THE FINANCIAL STATEMENTS. SCHEDULE D, PART XI, LINE 2D COST OF GOODS SOLD 32,201 ENDOWMENT DISTRIBUTIONS OF REALIZED GAINS 1,654,458 ----------- TOTAL 1,686,659 SCHEDULE D, PART XI, LINE 4B CHANGE IN POSTRETIREMENT BENEFIT OBLIGATION (37,726) SCHEDULE D, PART XII, LINE 2D COST OF GOODS SOLD 32,201 false false false false false false false false false BRAD CARSON TRUSTEE 0 607706 0 80000 0 19500 0 12500 0 23046 0 742752 0 0 ERIC SCHICK TRUSTEE 0 320688 0 50000 0 6348 0 8535 0 19105 0 404676 0 0 SCHEDULE J, PART I, LINE 3 BRAD CARSON WAS COMPENSATED BY THE UNIVERSITY OF TULSA (TU), A RELATED ORGANIZATION. The compensation committee of the Board reviews all multi-year contracts of employment and any employment offer for the President. The committee compares to the salary survey provided by independent outside consultants. This process is conducted annually. X 3 878780 MEAN MARKET PRICE false true false SCHEDULE M, PART I, COLUMN B THE AMOUNTS IN THIS COLUMN REPRESENT THE NUMBER OF ITEMS RECEIVED. FORM 990, PART III, LINE 4D CONSERVATION (EXPENSES $266,698) PHOTOGRAPHY (EXPENSES $16,291) PUBLICATIONS (EXPENSES $8,025; REVENUE $911) EXPENSES $291,014. GRANTS OF $0. REVENUE $911. FORM 990, PART V, LINE 2A ALL SALARY EXPENSE REPORTED ON THIS RETURN WAS PAID BY THE UNIVERSITY OF TULSA (TU), WHICH WROTE THEIR PAYROLL CHECKS AND ISSUED THE EMPLOYEES' FORMS W-2. THEY ARE INCLUDED IN THE TU FORM W-3 REPORTING. FORM 990, PART VI, SECTION A, LINE 2 ALL TRUSTEES OF THE ORGANIZATION HAVE AN EMPLOYEE/EMPLOYER RELATIONSHIP AT THE UNIVERSITY OF TULSA. FORM 990, PART VI, SECTION A, LINE 8B THERE ARE NO SUCH COMMITTEES. FORM 990, PART VI, SECTION B, LINE 7A THE GRANTOR OF THE TRUST, THE UNIVERSITY OF TULSA, HAS THE POWER TO APPOINT TRUSTEES. FORM 990, PART VI, SECTION B, LINE 11B THE DIRECTOR OF ACCOUNTING AND PAYROLL GATHERS THE FORM 990 INFORMATION AND PROVIDES IT TO AN INDEPENDENT CPA FIRM TO PREPARE AND REVIEW THE FORM 990. A DRAFT OF THE FORM 990 IS PROVIDED TO MANAGEMENT FOR REVIEW. ANY QUESTIONS OR CONCERNS ARE ADDRESSED. THE FORM 990 IS THEN PROVIDED TO THE UNIVERSITY OF TULSA BOARD OF TRUSTEES TO REVIEW PRIOR TO FILING. FORM 990, PART VI, SECTION B, LINE 12C GILCREASE MUSEUM MANAGEMENT TRUST IS GOVERNED BY THE POLICIES AND PROCEDURES OF THE UNIVERSITY OF TULSA AND ITS BOARD OF TRUSTEES. EACH TRUSTEE FORMALLY DISCLOSED TO THE PRESIDENT ANY INTEREST SUCH TRUSTEE HOLDS THAT MAY GIVE RISE TO AN ACTUAL, APPARENT OR APPEARANCE OF CONFLICT OF INTEREST IN A TRANSACTION AFFECTING THE UNIVERSITY. FORM 990, PART VI, SECTION B, LINE 15A GILCREASE MUSEUM MANAGEMENT TRUST IS MANAGED BY THE UNIVERSITY OF TULSA (TU). THE COMPENSATION COMMITTEE OF TU REVIEWS ALL MULTI-YEAR CONTRACTS OF EMPLOYMENT AND ANY EMPLOYMENT OFFER FOR THE PRESIDENT. THE COMMITTEE COMPARES TO THE SALARY SURVEY PROVIDED BY INDEPENDENT OUTSIDE CONSULTANTS. This process is conducted annually. FORM 990, PART VI, SECTION C, LINE 19 GILCREASE MUSEUM MANAGEMENT TRUST IS MANAGED BY THE UNIVERSITY OF TULSA AND OPERATES UNDER THE UNIVERSITY'S POLICIES AND PROCEDURES. THE UNIVERSITY OF TULSA PROVIDES THE FINANCIAL STATEMENTS ON THE UNIVERSITY'S WEBSITE AND UPON REQUEST. THE GOVERNING DOCUMENTS AND CONFLICT OF INTEREST POLICY ARE NOT MADE AVAILABLE TO THE PUBLIC. FORM 990, PART XI, LINE 9 ENDOWMENT DISTRIBUTIONS OF REALIZED GAINS $ 1,654,458 CHANGE IN POST RETIREMENT BENEFIT OBLIGATION 37,726 ------------ TOTAL $ 1,692,184 FORM 990, PART XII, LINE 2 ON JULY 1, 2008, THE UNIVERSITY OF TULSA CONTRACTED WITH THE CITY OF TULSA TO MANAGE THE GILCREASE MUSEUM. THE GILCREASE MUSEUM MANAGEMENT TRUST WAS FORMED, APPLIED FOR AND WAS ACCEPTED AS AN EXEMPT 501(C)(3) ORGANIZATION BY THE INTERNAL REVENUE SERVICE ON 2/12/2008. THE UNIVERSITY OF TULSA REPORTS ITS FINANCIAL STATEMENTS ON A CONSOLIDATED BASIS THAT INCLUDES THE GILCREASE MUSEUM MANAGEMENT TRUST'S FINANCIAL INFORMATION. THE GILCREASE MUSEUM MANAGEMENT TRUST FILES FORM 990 SEPARATE FROM THE UNIVERSITY OF TULSA. FORM 990, PAGE 1, BOX C THE THOMAS GILCREASE INSTITUTE OF AMERICAN HISTORY AND ART FORM 990 PART IX LINE 11G DESCRIPTION:ACADEMIC SUPPORT TOTAL FEES:1041319 FORM 990 PART IX LINE 11G DESCRIPTION:RESEARCH TOTAL FEES:132155 THE UNIVERSITY OF TULSA 800 S TUCKER DRIVE TULSA OK 74104 730579298 UNIVERSITY OK 501(C)(3) 2 NA false false false false false false false false false false false false true true true true false false false false