2024-11-15T14:19:02-06:00 2023-12-31 161092347 MENGEL METZGER BARR & CO LLP 100 CHESTNUT STREET SUITE 1200 ROCHESTER NY 14604 990 2023-01-01 160574660 OAK HILL COUNTRY CLUB OAKH 5855861660 145 KILBOURN ROAD ROCHESTER NY 14618 VINCENT LEO TREASURER 5855861660 2024-11-15 1 1 ANTHONY SANDONATO P00244375 5854231860 2024-11-14 2023 2024-10-15 13:58:12Z BOB SANSONE 145 KILBOURN ROAD ROCHESTER NY 14618 38343531 0 X WWW.OAKHILLCC.COM X 1901 NY OAK HILL IS A WORLD-CLASS PRIVATE COUNTRY CLUB. WE WORK HARD TO PROVIDE OUR MEMBERS AND GUESTS A MODERN COUNTRY CLUB EXPERIENCE IN A WELCOMING AND FAMILY FRIENDLY ENVIRONMENT WITH PREMIER FACILITIES WHILE SIMULTANEOUSLY PRESERVING OUR HERITAGE, TRADITIONS, AND REPUTATION FOR CHAMPIONSHIP GOLF. 15 15 424 18 3808035 0 0 0 14465204 15309368 56303 316967 5208423 10142615 19729930 25768950 0 0 0 0 9009096 9801579 0 0 0 8175835 8632320 17184931 18433899 2544999 7335051 31637192 38747020 10460661 10300151 21176531 28446869 X OAK HILL IS A WORLD-CLASS PRIVATE COUNTRY CLUB. WE WORK HARD TO PROVIDE OUR MEMBERS AND GUESTS A MODERN COUNTRY CLUB EXPERIENCE IN A WELCOMING AND FAMILY FRIENDLY ENVIRONMENT WITH PREMIER FACILITIES WHILE SIMULTANEOUSLY PRESERVING OUR HERITAGE, TRADITIONS, AND REPUTATION FOR CHAMPIONSHIP GOLF. 0 0 OAK HILL COUNTRY CLUB IS A PRIVATE COUNTRY CLUB WITH APPROXIMATELY 985 MEMBERS. THE PRIMARY PURPOSE OF THE CLUB IS TO PROVIDE A SOCIAL ENVIRONMENT INCLUDING GOLF AND RELATED ACTIVITIES. 0 0 0 0 0 0 0 0 0 1 0 0 1 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 111 0 424 1 1 1 0 0 0 0 0 0 1392517 3808035 0 0 0 X 15 15 0 0 0 0 1 1 1 1 1 0 0 1 1 1 1 1 1 1 1 0 X BRENDAN GREELEY DIRECTOR OF FINANCE 5855861660 145 KILBOURN ROAD ROCHESTER NY 14618 PHILIP PECORA VICE PRESIDENT 4.00 X X 0 0 0 JAMES RYAN DIRECTOR - AS OF APRIL 2023 4.00 X 0 0 0 JOSEPH LOVERDI DIRECTOR - AS OF APRIL 2023 4.00 X 0 0 0 VINCENT LEO ASSISTANT TREASURER - AS OF APR 2023 4.00 X X 0 0 0 EUGENE BALDINO ASSISTANT SECRETARY 4.00 X X 0 0 0 KAIJA WADSWORTH SECRETARY 4.00 X X 0 0 0 JETT MEHTA TREASURER 4.00 X X 0 0 0 PHILIP SPELLANE SECRETARY - THRU OCTOBER 2023 4.00 X X 0 0 0 RONALD BILLITIER VICE PRESIDENT - THRU OCTOBER 2023 4.00 X X 0 0 0 BRUCE ZICARI DIRECTOR - THRU APRIL 2023 4.00 X 0 0 0 ROBERT SANSONE PRESIDENT 4.00 X X 0 0 0 DANIEL CANNAN DIRECTOR 4.00 X 0 0 0 FRED W BELTZ III DIRECTOR - THRU APRIL 2023 4.00 X 0 0 0 MARK ALLEN DIRECTOR 4.00 X 0 0 0 CARTER LUCAS DIRECTOR 4.00 X 0 0 0 DAVID R FRIES MD DIRECTOR - THRU APRIL 2023 4.00 X 0 0 0 JAMES MERKLEY PRESIDENT - THRU OCTOBER 2023 4.00 X X 0 0 0 JOHN COSTELLO DIRECTOR 4.00 X 0 0 0 CHRIS ROTH EXECUTIVE CHEF 40.00 X 290929 0 33820 CHAD ELLIS GENERAL MANAGER 40.00 X 540371 0 50572 JASON M BALLARD HEAD GOLF PROFESSIONAL 40.00 X 463084 0 25124 JEFF CORCORAN AGRONOMY DIRECTOR 40.00 X 458421 0 29194 BRENDAN GREELEY DIRECTOR OF FINANCE 40.00 X 178391 0 7127 RONALD SENSKI JR HEAD MECHANIC 40.00 X 115537 0 9339 ANDREW BLATNIK DIRECTOR OF RETAIL OPERATIONS 40.00 X 135113 0 12450 KARIN ELLENDER DIRECTOR OF HUMAN RESOURCES 40.00 X 116886 0 2740 ROBERT ALAIMO DIRECTOR OF FACILITIES 40.00 X 107500 0 3223 CHEOL KESSLER ASSISTANT GENERAL MANAGER - THRU AUG 2023 40.00 X 165816 0 3079 2572048 0 176668 10 0 1 0 DE MAY SERVICES LLC 5640 RICHARDSON ROAD WILLIAMSON NY 14589 CONTRACT LABOR 1274245 LECHASE CONSTRUCTION SERVICES 205 INDIGO CREEK DRIVE ROCHESTER NY 14626 CONSTRUCTION 1246558 SWBR 387 EAST MAIN STREET ROCHESTER NY 14604 ARCHITECTURE AND INTERIOR DESIGN 890348 LABAR GOLF RENOVATION 150 MORRISTOWN ROAD SUITE 208 BERNARDSVILLE NJ 07924 COURSE DESIGN AND CONSTRUCTION 596702 RAMSEY CONSTRUCTORS 5711 GATEWAY PARK LAKEVILLE NY 14480 CONSTRUCTION 368313 8 MEMBERSHIP DUES & INITIATION FEES 713910 11579505 11579505 GREENS FEES 713910 1375531 860411 515120 GOLF OPERATIONS 713910 752023 752023 GOLF CARTS 713910 520116 503791 16325 RENOVATION ASSESSMENT 713910 403910 403910 678283 582793 95490 15309368 157545 51223 106322 436908 351239 85669 85669 85669 8371000 8208203 3375 162797 -3375 159422 162797 -3375 9373647 4011764 5361883 4519257 842626 PGA CHAMPIONSHIP REVENUES, NET 713910 3723551 1654196 2069355 GAIN ON INVOLUNTARY CONVERSION 713910 931045 931045 OTHER REVENUE 713910 40467 40467 4695063 25768950 21033245 3808035 927670 2064138 6170471 175019 589065 802886 29897 9231 34061 106066 125677 131482 790529 10591 61328 138030 1323689 189924 SUPPLIES 1442210 CONTRACT LABOR 1286551 EQUIPMENT RENTAL AND RE 796437 REPAIRS AND MAINTENANCE 672418 1484199 18433899 2839697 22556 2827046 8295082 1114658 1394575 831248 926286 1013631 875612 61689904 36831298 21351882 24858606 1659030 2374303 31637192 38747020 1142944 1418081 1847189 1783248 5220179 4062215 2250349 3036607 10460661 10300151 X 21176531 28446869 21176531 28446869 31637192 38747020 X 7335051 11485 -76198 X X 0 1 X 1 0 740847 740847 37968070 19310176 18657894 22980987 17521122 5459865 24858606 FAIR VALUE OF INTEREST RATE SWAP AGREEMENT 292129 RIGHT-OF-USE ASSETS - OPERATING 1329933 RIGHT-OF-USE ASSETS - FINANCE 752241 2374303 DEFERRED COMPENSATION 795418 UNEARNED INCOME 181053 LEASE LIABILITIES - OPERATING 1285109 LEASE LIABILITIES - FINANCE 775027 3036607 X 30431286 11485 4650851 4662336 25768950 0 25768950 23160948 4727049 4727049 18433899 0 18433899 PART X, LINE 2: THE CLUB IS A NON-PROFIT SOCIAL MEMBERSHIP ORGANIZATION GENERALLY EXEMPT FROM TAXATION UNDER SECTION 501(C)(7) OF THE INTERNAL REVENUE CODE. HOWEVER, THE CLUB HAS CERTAIN ACTIVITIES AND INCOME UNRELATED TO ITS EXEMPT PURPOSE AS DEFINED BY THE CODE AND, AS SUCH, IS SUBJECT TO INCOME TAX ON THESE UNRELATED ACTIVITIES. THE CLUB FILES TAX RETURNS IN THE U.S. FEDERAL JURISDICTIONS AND IN NEW YORK STATE THE CLUB HAS APPROXIMATELY $2,050,000 OF NET OPERATING LOSS CARRYFORWARDS AVAILABLE TO OFFSET FUTURE FEDERAL TAX LIABILITIES AT DECEMBER 31, 2023. IN ADDITION, THE CLUB HAS APPROXIMATELY $2,000,000 OF NET OPERATING LOSS CARRYFORWARDS AVAILABLE TO OFFSET FUTURE STATE TAX LIABILITIES AT DECEMBER 31, 2023. CARRYFORWARDS OF APPROXIMATELY $350,000 EXPIRE AT VARIOUS DATES THROUGH 2037 AND ARE UNRESTRICTED. CARRYFORWARDS OF APPROXIMATELY $1,700,000 HAVE NO EXPIRATION DATE BUT ARE RESTRICTED AS TO INCOME THAT CAN BE OFFSET. THE CLUB HAS FILED FOR AND RECEIVED INCOME TAX EXEMPTIONS IN THE JURISDICTIONS WHERE IT IS REQUIRED TO DO SO. THE CLUB FILES TAX RETURNS IN THE U.S. FEDERAL JURISDICTION AND IN NEW YORK STATE. WITH FEW EXCEPTIONS, AS OF DECEMBER 31, 2023, THE CLUB IS NO LONGER SUBJECT TO U.S. FEDERAL OR STATE INCOME TAX EXAMINATIONS BY TAX AUTHORITIES FOR THE YEARS ENDED PRIOR TO DECEMBER 31, 2020. THE TAX RETURNS FOR THE YEARS ENDED DECEMBER 31, 2020 THROUGH DECEMBER 31, 2023 ARE STILL SUBJECT TO POTENTIAL AUDIT BY THE IRS AND THE TAXING AUTHORITIES IN NEW YORK STATE. MANAGEMENT OF THE CLUB BELIEVES IT HAS NO MATERIAL UNCERTAIN TAX POSITIONS AND, ACCORDINGLY, IT HAS NOT RECOGNIZED ANY LIABILITY FOR UNRECOGNIZED TAX BENEFITS. PART XI, LINE 2D - OTHER ADJUSTMENTS: COST OF GOODS SOLD 4,011,764. SERVICE CHARGES 364,046. CHANGE IN FAIR VALUE OF INTEREST RATE SWAP AGREEMENT -76,198. RENTAL EXPENSES - COTTAGES 351,239. PART XII, LINE 2D - OTHER ADJUSTMENTS: COST OF GOODS SOLD 4,011,764. SERVICE CHARGES 364,046. RENTAL EXPENSES - COTTAGES 351,239. X X X X 0 0 0 CHAD ELLIS GENERAL MANAGER 355371 0 185000 0 0 0 16711 0 33861 0 590943 0 0 0 JASON M BALLARD HEAD GOLF PROFESSIONAL 425415 0 37669 0 0 0 9218 0 15906 0 488208 0 0 0 JEFF CORCORAN AGRONOMY DIRECTOR 307099 0 151322 0 0 0 13288 0 15906 0 487615 0 0 0 CHRIS ROTH EXECUTIVE CHEF 236929 0 54000 0 0 0 11637 0 22183 0 324749 0 0 0 BRENDAN GREELEY DIRECTOR OF FINANCE 145300 0 33091 0 0 0 7127 0 0 0 185518 0 0 0 CHEOL KESSLER ASSISTANT GENERAL MANAGER - THRU AUG 112816 0 53000 0 0 0 3079 0 0 0 168895 0 0 0 PART I, LINE 7 THE CLUB AWARDED BONUSES TO OFFICERS OF THE ORGANIZATION ON THE BASIS OF SHARED AS WELL AS DEPARTMENT-SPECIFIC GOALS OF THE ORGANIZATION. THESE BONUS PERFORMANCE METRICS WERE FROM DIRECT REPORTS GUIDED BY THE BOARD APPROVED ANNUAL BUDGETS AND THE BOARD APPROVED STRATEGIC PLAN. THESE ARE FINANCIAL GOALS THAT ARE BASED ON REVENUE, NET INCOME OF CERTAIN DEPARTMENTS, AND OTHER PROJECT INITIATIVE GOALS. THE CLUB ALSO AWARDED ONE-TIME BONUSES FROM PROCEEDS FROM THE 2023 PGA CHAMPIONSHIP EVENT. THESE PAYOUTS WERE DETERMINED BY MEMBERS OF THE 2023 PGA EXECUTIVE COMMITTEE WHICH INCLUDED THE PRESIDENT OF THE CLUB AND WAS BASED ON FINANCIAL PERFORMANCE TO BUDGET AND PAST HISTORICAL CHAMPIONSHIP PAYOUTS. FORM 990, PART VI, SECTION A, LINE 6 THE CLUB HAS A MAXIMUM OF 650 VOTING MEMBERS. FORM 990, PART VI, SECTION A, LINE 7A THE MEMBERS ELECT THE GOVERNING BODY. FORM 990, PART VI, SECTION A, LINE 7B CERTAIN DECISIONS OF THE GOVERNING BODY ARE SUBJECT TO MEMBER APPROVAL. FORM 990, PART VI, SECTION B, LINE 11B OAK HILL COUNTRY CLUB'S INDEPENDENT AUDITORS PRESENT THE FORM 990 FOR REVIEW BY BOARD MEMBERS WHO ARE CURRENTLY SERVING ON THE BOARD AS OF THE DATE THAT THE FORM 990 IS COMPLETED IN DRAFT FORM AND READY FOR REVIEW. THE FORM 990 IS UPLOADED TO A CLUB-ADMINISTERED PORTAL, WHICH BOARD MEMBERS CAN ACCESS FOR PURPOSES OF REVIEWING THE 990 PRIOR TO ITS FILING. FORM 990, PART VI, SECTION B, LINE 12C THE CLUB TREASURER AND/OR SECRETARY OF THE BOARD OF GOVERNORS REVIEWS ALL CONFLICT OF INTEREST STATEMENTS AND ANY POTENTIAL CONFLICTS THAT ARE INDICATED. FORM 990, PART VI, SECTION B, LINE 15 THE PRESIDENT AND ANOTHER MEMBER OF THE BOARD OF GOVERNORS REVIEW THE COMPENSATION OF ALL KEY EMPLOYEES. THE PRESIDENT AND ANOTHER MEMBER OF THE BOARD SET THE COMPENSATION OF THE CLUB'S GENERAL MANAGER, WHICH IS STIPULATED BY THE TERMS OF A CONTRACT. THE COMPENSATION DETERMINATION INCLUDES THE REVIEW OF COMPARABLE DATA TO LIKE CLUBS OF OAK HILL COUNTRY CLUB WITH ADJUSTMENT FOR THE COST OF LIVING IN THE ROCHESTER, NY AREA. THE PROCESS INCLUDES A REVIEW BY THE CLUB PRESIDENT AND ANOTHER MEMBER OF THE BOARD OF GOVERNORS AND APPROVAL FROM THE BOARD OF GOVERNORS, IN CONJUNCTION WITH THE ANNUAL BUDGET APPROVAL PROCESS. FORM 990, PART VI, SECTION C, LINE 19 ITEMS ARE AVAILABLE UPON REQUEST MADE TO THE OAK HILL COUNTRY CLUB GENERAL MANAGER. FORM 990, PART XI, LINE 9: CHANGE IN FAIR VALUE OF INTEREST RATE SWAP AGREEMENT -76,198. FORM 990, PART XII, LINE 2C THE BOARD HAS NOT CHANGED ITS PROCESS FOR SELECTING THE INDEPENDENT AUDITOR NOR HAVE THEY CHANGED THE OVERSIGHT OF THE AUDIT FROM PRIOR YEARS.