2024-07-23T14:59:16-05:00 2023-12-31 621199757 LBMC PC PO BOX 1869 BRENTWOOD TN 370241869 990 2023-01-01 620535663 HILLWOOD COUNTRY CLUB HILL 6153526591 6201 HICKORY VALLEY ROAD NASHVILLE TN 37205 SUSIE QUERTERMOUS CFO 6153526591 2024-07-23 1 SUSIE QUERTERMOUS 999009999 0 ABIGAIL CAMPBELL P01296738 6153774600 2024-07-22 3 AAL1 IAL1 2023 2023-04-26 12:10:37Z SUSIE QUERTERMOUS 6201 HICKORY VALLEY ROAD NASHVILLE TN 37205 25588018 0 X WWW.HILLWOODCC.ORG X 1953 TN PROVIDING THE ORGANIZATION'S MEMBERS AND THEIR GUESTS WITH ALL THE USUAL PRIVILEGES, ADVANTAGES, CONVENIENCES AND ACCOMMODATIONS OF THE CLUB. 12 12 405 0 1204401 222798 0 0 14284698 21193998 61019 226598 1632628 2173052 15978345 23593648 0 0 0 0 8258170 9362809 0 0 0 6917634 7562440 15175804 16925249 802541 6668399 28140200 36244960 5815947 7255432 22324253 28989528 TO SATISFY AND PROVIDE OUR MEMBERS WITH DISTINCT SOCIAL, DINING, AND RECREATIONAL NEEDS CONSISTENT WITH THE FINEST PRIVATE COUNTRY CLUB TRADITION. 0 0 RESTAURANT AND BAR - THE ORGANIZATION PROVIDES A LA CARTE DINING AND BAR FACILITIES ON THE PREMISES FOR MEMBERS AND MEMBERS' GUESTS AS WELL AS PROVIDES MEETING AND BANQUET FACILITIES ON THE PREMISES FOR MEMBERS AND MEMBERS' GUESTS. GOLF - THE ORGANIZATION PROVIDES AN 18-HOLE GOLF COURSE, GOLF PROFESSIONALS AND OTHER GOLF FACILITIES FOR MEMBERS AND MEMBERS' GUESTS. THEY ALSO PROVIDE GOLF EQUIPMENT AND A MERCHANDISE SHOP FOR MEMBERS AND MEMBERS' GUESTS. TENNIS, FITNESS, AND SWIMMING - THE ORGANIZATION PROVIDES INDOOR AND OUTDOOR TENNIS FACILITIES INCLUDING TENNIS PROFESSIONALS AND ASSISTANT PROFESSIONALS ON-SITE FOR TRAINING AND LESSONS, PROVIDES A FITNESS WORKOUT AREA INCLUDING ON-SITE TRAINERS, AND PROVIDES SWIMMING POOLS INCLUDING LICENSED TRAINERS FOR MEMBERS AND MEMBERS' GUESTS. 0 0 0 0 0 0 0 0 0 1 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 85 0 1 405 1 1 1 0 0 0 1 1 8424160 980603 0 0 0 X 12 12 0 0 0 0 1 1 1 1 1 0 0 1 1 1 1 1 1 1 1 0 X SUSIE QUERTERMOUS 6153536722 6201 HICKORY VALLEY RD NASHVILLE TN 37205 TODD HEIFNER GENERAL MANAGER 40.00 X 278583 0 31469 CHRIS ZUMPANO DIRECTOR OF GOLF 40.00 X 226214 0 26583 JAMES REESE DIRECTOR OF FITNESS 40.00 X 193128 0 25454 KIRK GATES DIRECTOR OF AGRONOMY - INT 40.00 X 193541 0 20326 CHARLES BATT HEAD TENNIS PRO 40.00 X 183986 0 24893 SUSAN QUERTERMOUS CHIEF FINANCIAL OFFICER 40.00 X 164460 0 27204 MARK WAKEFIELD EXECUTIVE CHEF 40.00 X 156894 0 23578 TEE MCCARLEY PRESIDENT 5.00 X X 0 0 0 CAMERON WELLS VICE PRESIDENT 5.00 X X 0 0 0 MIKE RYAN TREASURER 5.00 X X 0 0 0 JIM JENKINS SECRETARY 5.00 X X 0 0 0 JEB BEASLEY BOARD MEMBER 5.00 X 0 0 0 TOM FORREST BOARD MEMBER 5.00 X 0 0 0 LA GALYON BOARD MEMBER 5.00 X 0 0 0 KENNY HANCOCK BOARD MEMBER 5.00 X 0 0 0 BOB LEVY BOARD MEMBER 5.00 X 0 0 0 JOHN MAKI BOARD MEMBER 5.00 X 0 0 0 DAN MARTIN BOARD MEMBER 5.00 X 0 0 0 DAVID TODD BOARD MEMBER 5.00 X 0 0 0 1396806 0 179507 7 0 1 0 0 MEMBERSHIP DUES 713910 15427664 15427664 GOLF 713910 1732354 1681899 50455 CAPITAL ASSESSMENT FEES (NON-SOCI 713910 1500840 1500840 TENNIS & SWIMMING 713910 817433 817433 FITNESS CENTER 713910 815186 815186 900521 900521 21193998 223798 223798 2800 0 2800 2800 2800 3942422 1994370 1948052 1017904 930148 INSURANCE PROCEEDS 713910 225000 225000 225000 23593648 22164247 1204401 225000 1576311 6596332 99709 493903 596554 38012 20000 642505 33963 725896 149075 950628 100234 75296 2060923 276404 REPAIRS & MAINTENANCE 782158 MISCELLANEOUS 642999 ENTERTAINMENT 324203 SPECIAL EVENTS EXPENSE 212585 527559 16925249 2265613 3185696 5927602 8449042 1321112 3384803 296891 326033 16243 26003 55865324 34991941 18252103 20873383 60636 0 28140200 36244960 1482910 1852143 2070228 3632013 2262809 1771276 5815947 7255432 X 3247585 4514618 2586198 2816881 16490470 21658029 22324253 28989528 28140200 36244960 X 6668399 -3124 X X 0 1 X 1 0 287709 287709 28436477 14055663 14380814 16566371 13236790 3329581 10574767 7699488 2875279 20873383 X 25584894 1994370 1994370 23590524 3124 3124 23593648 18919619 1994370 1994370 16925249 0 16925249 PART X, LINE 2: THE CLUB IS A NOT-FOR-PROFIT ORGANIZATION AND EXEMPT FROM FEDERAL INCOME TAXES UNDER THE PROVISIONS OF INTERNAL REVENUE CODE ("IRC") SECTION 501(C)(7), EXCEPT FOR AMOUNTS REPRESENTING UNRELATED BUSINESS INCOME. THE CLUB IS SUBJECT TO FEDERAL TAX AND A 6.5% TENNESSEE EXCISE TAX ON UNRELATED BUSINESS INCOME. THE CLUB RECOGNIZES THE TAX BENEFIT ASSOCIATED WITH A TAX POSITION TAKEN FOR TAX RETURN PURPOSES WHEN IT IS MORE LIKELY THAN NOT THE POSITION WILL BE SUSTAINED. MANAGEMENT OF THE CLUB DOES NOT BELIEVE THERE ARE ANY MATERIAL UNCERTAIN TAX POSITIONS THAT QUALIFY FOR EITHER RECOGNITION OR DISCLOSURE IN THE FINANCIAL STATEMENTS. IT IS THE CLUB'S POLICY TO RECOGNIZE INTEREST AND/OR PENALTIES RELATED TO INCOME TAX MATTERS IN INCOME TAX EXPENSE. AS OF DECEMBER 31, 2023 AND 2022, THE CLUB HAS ACCRUED NO INTEREST AND NO PENALTIES RELATED TO UNCERTAIN TAX POSITIONS. THE CLUB IS CURRENTLY OPEN TO AUDIT UNDER THE STATUTES OF LIMITATIONS BY THE INTERNAL REVENUE SERVICE AND THE STATE OF TENNESSEE FOR A PERIOD OF THREE YEARS AFTER THEY ARE FILED. PART XI, LINE 2D - OTHER ADJUSTMENTS: COST OF SALES INCLUDED ON LINE 10B 1,994,370. PART XI, LINE 4B - OTHER ADJUSTMENTS: NET CHANGE IN MEMBERSHIP EQUITY 3,124. PART XII, LINE 2D - OTHER ADJUSTMENTS: COST OF SALES INCLUDED ON LINE 10B 1,994,370. X 1 1 X X X X 1 0 0 TODD HEIFNER GENERAL MANAGER 253483 0 25100 0 0 0 11143 0 20326 0 310052 0 0 0 CHRIS ZUMPANO DIRECTOR OF GOLF 172515 0 53699 0 0 0 9049 0 17534 0 252797 0 0 0 JAMES REESE DIRECTOR OF FITNESS 71663 0 121465 0 0 0 6828 0 18626 0 218582 0 0 0 KIRK GATES DIRECTOR OF AGRONOMY - INT 174231 0 19310 0 0 0 0 0 20326 0 213867 0 0 0 CHARLES BATT HEAD TENNIS PRO 97854 0 86132 0 0 0 7359 0 17534 0 208879 0 0 0 SUSAN QUERTERMOUS CHIEF FINANCIAL OFFICER 148730 0 15730 0 0 0 6578 0 20626 0 191664 0 0 0 MARK WAKEFIELD EXECUTIVE CHEF 139964 0 16930 0 0 0 5647 0 17931 0 180472 0 0 0 FORM 990, PART VI, SECTION A, LINE 6 APPLICANTS FOR A RESIDENT MEMBERSHIP THAT ARE APPROVED BY THE BOARD OF DIRECTORS ARE CLASSIFIED AS STOCKHOLDERS, ISSUED A CERTIFICATE WITH VALUE AND HAVE VOTING PRIVILEGES. FORM 990, PART VI, SECTION A, LINE 7A ALL RESIDENT (STOCKHOLDER) MEMBERS VOTE ANNUALLY FOR 4 NEW BOARD MEMBERS WHO EACH SERVE A 3-YEAR TERM. FORM 990, PART VI, SECTION A, LINE 7B ALL RESIDENT (STOCKHOLDER) MEMBERS VOTE ON CONSTITUTIONAL CHANGES. FORM 990, PART VI, SECTION B, LINE 11B A COPY OF THE TAX RETURN IS REVIEWED BY THE AUDIT COMMITTEE, PRESIDENT, AND VICE-PRESIDENT AS WELL AS DISCUSSED WITH THE BOARD OF DIRECTORS. FORM 990, PART VI, SECTION B, LINE 12C CONFLICT OF INTEREST FORMS ARE COMPLETED ANNUALLY AND REVIEWED SEMI-ANNUALLY BY THE CFO. ANY CONCERNS ARE DISCUSSED WITH THE GENERAL MANAGER. FORM 990, PART VI, SECTION B, LINE 15 ALL KEY EMPLOYEES DISCUSS THEIR ANNUAL PERFORMANCE AND COMPENSATION PLAN QUARTERLY WITH THE GENERAL MANAGER. THE GENERAL MANAGER THEN DISCUSSES AND UPDATES THE COMPENSATION COMMITTEE. THE GENERAL MANAGER MAKES RECOMMENDATIONS ANNUALLY FOR COMPENSATION REQUESTS, WHICH HAVE TO BE APPROVED BY THE COMMITTEE. FORM 990, PART VI, SECTION C, LINE 19 THE ORGANIZATION'S CONSTITUTION, BY-LAWS AND FINANCIAL STATEMENTS ARE AVAILABLE ON THE CLUB WEBSITE FOR MEMBERS ONLY. CONFLICT OF INTEREST POLICY AND FORMS, ALONG WITH THE FORM 990 AND 990-T ARE HELD BY THE CFO AND ALL ARE AVAILABLE UPON REQUEST. FORM 990, PART XI, LINE 9: NET INCREASE (DECREASE) IN MEMBERSHIP -3,124. PART XII, LINE 2C THE PROCESS OF SELECTING AN INDEPENDENT ACCOUNTANT AND THE COMMITTEE THAT ASSUMES THE RESPONSIBILITY FOR OVERSIGHT OF THE AUDIT HAS NOT CHANGED FROM THE PRIOR YEAR.