2024-11-14T16:25:33-06:00 2023-12-31 420714325 RSM US LLP 30 S Wacker Drive Ste 3300 Chicago IL 606063392 990 2023-01-01 351475847 USA Track & Field Inc USAT 3177134651 130 East Washington Street 800 Indianapolis IN 46204 Sara Reese Chief Finance Officer 3177134651 2024-11-14 1 1 Rebekuh Eley P01247672 3126343400 2024-11-14 2023 2024-10-15 13:58:12Z Max Siegel 130 East Washington Street 800 Indianapolis IN 46204 38676897 0 5062 X www.usatf.org X 1979 IN USA Track & Field drives competitive excellence and popular engagement in the sport of track and field, long distance running and race walking. Activities include providing support programs and competitive opportunities for elite and emerging athletes and education and participation opportunities for all Americans, from youth to masters. 22 22 95 13000 1137116 1080446 7946155 8471337 27571192 24329883 180236 293152 2243984 1912407 37941567 35006779 9727832 11942887 0 0 8919378 9246775 0 0 0 26016993 19420134 44664203 40609796 -6722636 -5603017 34268043 31952730 33670050 36443416 597993 -4490686 X USA Track & Field drives competitive excellence and popular engagement in the sport of track and field, long distance running and race walking. The mission of USA Track & Field is to foster sustained competitive excellence in elite athletes representing the United States in international competition, and interest and participation in the sport in the United States for all ages. 0 0 19967116 11942887 18975386 Elite athlete competitions: provide domestic and international competitive opportunities for American elite track and field athletes. Typically stage more than 100 national championships across all disciplines of our sport in the United States. Typically stage 5-10 domestic non-championship elite track and field competitions. Field elite teams to represent the United States in approximately 20 international competitions, including world championship and Olympic events. Typically provide competitive opportunities and related travel and housing to approximately 350 elite track and field athletes. The objective of competitive opportunities is to provide competitive training for our athletes and increase the visibility for the sport to the general public. Fulfills all five of USATF's stated purposes as stated in the bylaws: development, management, performance, marketing and diversity. 6798051 0 2645537 Athlete support and development: typically provide developmental support to more than 700 developing and emerging elite athletes through a variety of programs: developmental competitive opportunities at approximately 10 events; direct support to 95-100 coaches coaching 200 of the most elite athletes; coaching education programs for all disciplines online and at nearly 50 in-person and virtual sessions reaching hundreds of coaches; sport science and medicine studies conducted and shared throughout the track and field community; anti-doping education and testing support for athletes; and anti-doping and healthy lifestyle community outreach reaching tens of thousands of children in their schools. The objective of these programs is to continually identify, educate and develop athletes from youth through their growth and development to elite or recreational athletes. Fulfills all five of USATF's stated purposes as stated in the bylaws; development, management, performance, marketing and diversity. 2449732 0 2510678 Grass roots and member-based programs: USATF has more than 100,000 members served through a variety of programs. Membership fulfillment includes sport accident insurance, membership publications, membership cards, retailer discounts and other benefits. Typically, our sanction program provides liability insurance to over 9,500 events with more than 7,000,000 participants of all ages and abilities. Our annual meeting provides membership an opportunity to strategize for the continued success of the sport, plan our volunteer-based programs and vote on certain organizational changes. Grass roots programs include support of training and competition for thousands of youth through our junior Olympic and youth athletics track and field meet series. Grass roots also encompasses support for training, development, marketing and competitive opportunities for adults of all ages and abilities through our long distance running and masters programs. Fulfills all five of USATF's stated purposes as stated in the bylaws: development, management, performance, marketing and diversity. 29214899 1 1 0 0 0 0 0 0 0 0 1 0 0 1 1 0 0 0 0 0 1 0 1 0 0 0 0 1 1 1 0 0 0 1 0 1 0 0 1 0 0 0 1 0 0 0 0 1 505 0 1 95 1 1 1 0 0 0 0 0 0 0 0 0 1 0 X 22 22 0 0 1 0 1 1 1 1 0 0 1 1 1 1 1 1 1 1 1 0 0 IN X X Sara Reese 3177134651 130 East Washington Street No 800 Indianapolis IN 46204 Vin Lananna President/Vice Chair 10.00 0.00 X X 0 0 0 Michael Conley Chair 10.00 0.00 X X 0 0 0 Willie Banks Director 5.00 0.00 X 0 0 0 Amy Begley Director until 8/31/23 5.00 0.00 X 0 0 0 Dolf Berle Director 5.00 0.00 X 0 0 0 Tonja Buford-Bailey Director 5.00 0.00 X 0 0 0 Jerry Canning Director 5.00 0.00 X 0 0 0 Michelle Carter Director 5.00 0.00 X 0 0 0 Kim Conley Director 5.00 0.00 X 0 0 0 Jim Estes Director 5.00 0.00 X 0 0 0 Mitchell Garner Director 5.00 0.00 X 0 0 0 Allen Johnson Director 5.00 0.00 X 0 0 0 Kibwe Johnson Director 5.00 0.00 X 0 0 0 Kristie Killough-Ali Director 5.00 0.00 X 0 0 0 Len Krsak Director 5.00 0.00 X 0 0 0 Bernard Lagat Director 5.00 0.00 X 0 0 0 Nicole Leach Director 5.00 0.00 X 0 0 0 Will Leer Director 5.00 0.00 X 0 0 0 Chris Pasko Director 5.00 0.00 X 0 0 0 Norine Richardson Director 5.00 0.00 X 0 0 0 Kendall Spencer Director until 9/30/23 5.00 0.00 X 0 0 0 Mori Taheripour Director 5.00 0.00 X 0 0 0 Rick Wade Director 5.00 0.00 X 0 0 0 Ryan Wilson Director 5.00 0.00 X 0 0 0 Max Siegel Chief Executive Officer 60.00 0.00 X 1168713 0 50147 Renee Washington Chief Operating Officer 60.00 0.00 X 609775 0 54806 Sara Reese Chief Finance Officer 60.00 0.00 X 285355 0 52851 Tim Weaver Secretary 5.00 0.00 X 0 0 0 Kenneth Taylor Treasurer 5.00 0.00 X 0 0 0 Sarah Hollis Chief of Marketing & Revenue 55.00 0.00 X 332682 0 40434 Norm Wain Genl Counsel/Chief of Bus. Affairs 50.00 0.00 X 270303 0 64394 Robert Chapman Chief Sports Science & Medicine 40.00 0.00 X 230000 0 25888 Adam Schmenk Chief Content Officer 40.00 0.00 X 200238 0 36295 Aretha Thurmond Chief of Athlete Svcs & Intl Teams 40.00 0.00 X 177479 0 39754 Aarti Parekh Chief Communications Officer 40.00 0.00 X 200877 0 8179 Sarah Austin Senior Corp Counsel 40.00 0.00 X 167314 0 20443 Scott Galbreth Director IT 40.00 0.00 X 148688 0 31173 Sarita Jones Director HR 40.00 0.00 X 129238 0 18130 Jaclyn Bares Senior Marketing Manager 40.00 0.00 X 111598 0 16121 Robin Beamon Director Outreach & Grassroots 40.00 0.00 X 103021 0 18789 Joseph Kurucz Controller 40.00 0.00 X 103550 0 13797 4238831 0 491201 16 0 1 0 Carr Hughes Productions 393 Church St Saratoga Springs NY 12866 TV Production Services 2675525 Bevilacqua Helfant Ventures 60 E 42nd St New York NY 10165 Media & Commercial Rights Advisory 937500 Sport 80 USA 2035 Sunset Lake Rd Ste 82 Newark DE 19702 Software Platform Hosting 497346 National Center for Safety PO Box 7007056 Chicago IL 60674 Background Screening 373370 Elite Athlete Services LLC 2800 Olympic Parkway Chula Vista CA 91915 Athlete Training Center Access 201183 21 8471337 2422207 8471337 Sponsorships & Royalties 900099 19173668 18346168 827500 Membership Fees 900099 2510678 2510678 Sanction Fees 524298 1327737 1327737 Event Rights, Entries, Tickets 900099 1317800 1317800 24329883 359685 359685 12001 12001 2399424 27000 2492957 0 -93533 27000 -66533 -66533 1288495 1177161 111334 -198282 309616 Media Revenue 900099 1355410 1355410 433662 433662 1789072 35006779 23304101 1137116 2094225 X 435950 435950 9592947 9592947 1913990 1913990 4730330 1793226 2937104 3336240 2192698 1143542 264942 264942 467303 467303 447960 447960 533062 533062 150832 150832 62972 62972 6718743 6090034 628709 58979 58979 524364 406044 118320 1143000 1143000 693414 693414 1128135 766406 361729 172232 31099 141133 653398 653398 85742 85742 2105625 1829350 276275 US Olympic Direct Athle 2032000 2032000 Team Gear & Equipment 1631911 1631911 Events 70181 65735 4446 1655544 433509 1222035 40609796 29214899 11394897 0 1033807 1066236 1803050 4 849217 476540 405347 205228 3962862 4026113 1774838 2424287 1170768 985192 191433 185576 9903723 10620728 14343766 12948018 34268043 31952730 4667544 9051294 7516311 7285034 6193812 6182528 15292383 13924560 33670050 36443416 X 384221 -4683001 213772 192315 597993 -4490686 34268043 31952730 -5603017 564329 -49991 0 X 0 0 0 X 5608959 5507256 5924673 7946155 8471337 33458380 26794118 24619308 26583284 27308898 24328070 129633678 32403077 30126564 32507957 35255053 32799407 163092058 0 20639666 21012307 20736450 18255207 21666991 102310621 20639666 21012307 20736450 18255207 21666991 102310621 60781437 248596 204624 198675 312645 371686 1336226 315968 825869 1220684 1080446 3442967 248596 520592 1024544 1533329 1452132 4779193 1682555 571230 1049636 1990192 1789072 7082685 34334228 31218386 34582137 38778574 36040611 174953936 0.34740 0.35220 0.02730 0.02150 X Schedule A, Part III, Line 12, Explanation of Other Income: Media Revenue - 2019 Amount: $ 268,631. 2020 Amount: $ 107,992. 2021 Amount: $ 941,520. 2022 Amount: $ 1,464,786. 2023 Amount: $ 1,355,410. Miscellaneous Revenue - 2019 Amount: $ 1,413,924. 2020 Amount: $ 463,238. 2021 Amount: $ 108,116. 2022 Amount: $ 525,406. 2023 Amount: $ 433,662. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 114918 114918 0 364436 300895 63541 282784 189973 92811 408630 379406 29224 185576 Deferred Sponsorship Commission Expenses 11855351 Cash Advances 1160 Right of Use Asset 1091507 12948018 Accrued Sponsorship Commission Exp 12761911 Lease Liability 1162649 13924560 1 Europe (Including Iceland & Greenland) - Albania, Andorra, Austria, Belgium 0 0 Program Services Prize Money 10675 Europe (Including Iceland & Greenland) - Albania, Andorra, Austria, Belgium 0 0 Program Services Athlete Stipends 26700 Europe (Including Iceland & Greenland) - Albania, Andorra, Austria, Belgium 0 0 Program Services Travel Funding 1470 Europe (Including Iceland & Greenland) - Albania, Andorra, Austria, Belgium 0 0 Program Services Coaching Stipends and Medal Bonuses 8400 Europe (Including Iceland & Greenland) - Albania, Andorra, Austria, Belgium 0 0 Program Services Accreditation Services 34435 Europe (Including Iceland & Greenland) - Albania, Andorra, Austria, Belgium 0 0 Program Services Equipment Rental 5096 Europe (Including Iceland & Greenland) - Albania, Andorra, Austria, Belgium 0 0 Program Services Web Services 2195 Europe (Including Iceland & Greenland) - Albania, Andorra, Austria, Belgium 0 0 Program Services Program Supplies 808 Europe (Including Iceland & Greenland) - Albania, Andorra, Austria, Belgium 0 0 Program Services Software Licensing 32400 Europe (Including Iceland & Greenland) - Albania, Andorra, Austria, Belgium 0 0 Program Services Event Tickets 320453 Europe (Including Iceland & Greenland) - Albania, Andorra, Austria, Belgium 0 0 Program Services Housing 1055899 North America - Canada and Mexico, but not the United States 0 0 Program Services Prize Money 13265 North America - Canada and Mexico, but not the United States 0 0 Program Services Travel Funding 1738 North America - Canada and Mexico, but not the United States 0 0 Program Services Legal Services 38868 North America - Canada and Mexico, but not the United States 0 0 Program Services Event Services 850 Sub-Saharan Africa - Angola, Benin, Botswana, Burkina Faso, 0 0 Program Services Travel Funding 630 Sub-Saharan Africa - Angola, Benin, Botswana, Burkina Faso, 0 0 Program Services Prize Money 700 Central America and the Caribbean - Antigua & Barbuda, Aruba, Bahamas, 0 0 Program Services Prize Money 24150 Central America and the Caribbean - Antigua & Barbuda, Aruba, Bahamas, 0 0 Program Services Athlete Stipends 4500 Central America and the Caribbean - Antigua & Barbuda, Aruba, Bahamas, 0 0 Program Services Travel Funding 3780 Central America and the Caribbean - Antigua & Barbuda, Aruba, Bahamas, 0 0 Program Services Event Supplies & Services 66568 Central America and the Caribbean - Antigua & Barbuda, Aruba, Bahamas, 0 0 Program Services Housing 38680 East Asia and the Pacific - Australia, Brunei, Burma, Cambodia, 0 0 Program Services Prize Money 5150 East Asia and the Pacific - Australia, Brunei, Burma, Cambodia, 0 0 Program Services Travel Funding 210420 East Asia and the Pacific - Australia, Brunei, Burma, Cambodia, 0 0 Program Services Athlete Stipends 3500 Middle East and North Africa - Algeria, Bahrain, Djibouti, Egypt, 0 0 Program Services Prize Money 2450 Middle East and North Africa - Algeria, Bahrain, Djibouti, Egypt, 0 0 Program Services Travel Funding 210 0 0 0 0 0 0 89779 1824211 1913990 Prize Money Europe (Including Iceland & Greenland) 9 10675 Check/ACH/Wire Coaching Stipends Europe (Including Iceland & Greenland) 1 8400 Check/ACH/Wire Athlete Stipends Europe (Including Iceland & Greenland) 8 26700 Check/ACH/Wire Athlete Travel Funding Europe (Including Iceland & Greenland) 7 1470 Check/ACH/Wire Prize Money North America 10 13265 Check/ACH/Wire Athlete Travel Funding North America 6 1738 Check/ACH/Wire Prize Money Sub-Saharan Africa 1 700 Check/ACH/Wire Athlete Travel Funding Sub-Saharan Africa 3 630 Check/ACH/Wire Prize Money Central America and the Caribbean 11 24150 Check/ACH/Wire Athlete Stipends Central America and the Caribbean 2 4500 Check/ACH/Wire Athlete Travel Funding Central America and the Caribbean 18 3780 Check/ACH/Wire Prize Money East Asia and the Pacific 2 5150 Check/ACH/Wire Athlete Stipends East Asia and the Pacific 1 3500 Check/ACH/Wire Athlete Travel Funding East Asia and the Pacific 2 420 Check/ACH/Wire Prize Money Middle East and North Africa 1 2450 Check/ACH/Wire Athlete Travel Funding Middle East and North Africa 1 210 Check/ACH/Wire 0 0 0 0 0 0 Part I, Line 2: Individual departments are responsible for budgeting for and monitoring grants, prize payments, and other support and requirements given from their area. Prize money is based on athletic performance and on official results of each event. Finance separates these payments in the accounting system and tracks against the budget. Both the budget and the payment go through the normal payment review process after being vetted by the department. 1 Flynn Sport Inc 625 Hales Chapel Rd Gray TN 37615 204090687 75750 0 Athlete prize money & Travel stipends Doyle Management Group LLC 4190 Lovingwood Trail Powder Springs GA 30127 264041997 69500 0 Athlete prize money & Travel stipends Total Sports Management - C Corp 1931 Villa Ct Johnson City TN 37615 271783885 55600 0 Athlete prize money Sports Management & Marketing Inc - C Corp 1301 Gladwell St Bridgeville PA 15017 251538662 49300 0 Athlete prize money & travel stipends Star Athletics LLC - S Corp 9100 Conroy Windemere Rd Ste 200 Windemere FL 34786 462750880 43000 0 Coaching stipends & coaches medal awards HSInternational Sports Management LLC - S Corp 9871 Irvine Center Dr Irvine CA 92618 550803943 42000 0 Athlete prize money Global Athletics & Marketing - S Corp 437 Boylston St Fl 4 Boston MA 02116 043582233 33500 0 Athlete prize money & Travel stipends Hurdle Mechanic - S Corp 10725 Vista Heights Blvd Fort Worth TX 76108 827664813 30000 0 Coaching stipends Kimbia Athletics - C Corp 34 Walden St 176 Concord MA 01742 202107528 25000 0 Athlete prize money AllStarz Athletix Management LLC - C Corp 604 E Front St 65 Clayton NC 27528 464460938 12300 0 Athlete prize money 0 10 Athlete prize money 557 2618340 Travel costs & support for volunteers, committee members, etc 1000 2395530 Actual Cost/Receipt Travel costs & support paid directly on behalf of or reimbursed to volunteer, committees, officials, and meet mgmt Athlete airfare travel 641 1231912 Actual Cost/Receipt Travel costs paid directly on behalf of or reimbursed to athletes Athlete travel support (other than airfare) - hotel, per diem, ground transportation 559 1076321 Actual Cost/Receipt Travel costs paid directly on behalf of or reimbursed to athletes Coaching stipends 106 948000 Athlete travel stipends 208 374110 Athlete payments/stipends 81 232000 Honoraria 74 172968 Coach medal awards 30 153000 Association Grants 39 147699 Officials & meet mgmt stipends 266 102953 Coach travel stipends 45 67500 Grass Roots Grants 47 48614 Athlete Altitude Training Grants 19 24000 Part I, Line 2: Individual departments are responsible for budgeting for and monitoring grants, prize payments, and other support. Grant requirements are determined by the departments and are documented. Prize money is based on athletic competition and is based on official place finishes. Finance separates these payments in the accounting system and tracks them against the budget. Both the budget and the payment are processed through normal payment review process after being approved by the applicable department. X X 1 1 X X X 0 1 0 0 0 0 0 1 0 Max Siegel Chief Executive Officer 733713 0 385000 0 50000 0 18000 0 32147 0 1218860 0 0 0 Renee Washington Chief Operating Officer 399775 0 210000 0 0 0 30500 0 24306 0 664581 0 0 0 Sarah Hollis Chief of Marketing & Revenue 253569 0 79113 0 0 0 26563 0 13871 0 373116 0 0 0 Sara Reese Chief Finance Officer 247855 0 37500 0 0 0 27125 0 25726 0 338206 0 0 0 Norm Wain Genl Counsel/Chief of Bus. Affairs 257803 0 12500 0 0 0 28873 0 35521 0 334697 0 0 0 Robert Chapman Chief Sports Science & Medicine 205000 0 25000 0 0 0 21500 0 4388 0 255888 0 0 0 Adam Schmenk Chief Content Officer 180238 0 20000 0 0 0 22262 0 14033 0 236533 0 0 0 Aretha Thurmond Chief of Athlete Svcs & Intl Teams 172479 0 5000 0 0 0 18262 0 21492 0 217233 0 0 0 Aarti Parekh Chief Communications Officer 168377 0 32500 0 0 0 0 0 8179 0 209056 0 0 0 Sarah Austin Senior Corp Counsel 154814 0 12500 0 0 0 15010 0 5433 0 187757 0 0 0 Scott Galbreth Director IT 142688 0 6000 0 0 0 14709 0 16464 0 179861 0 0 0 Part I, Line 1a Health or Social Club dues are provided for the CEO of the organization. The amounts are not included in taxable income since the dues are paid for the business purpose of the membership/facility. First class or charter travel - Chief Executives with three years of service - all travel is business related and not included in the taxable income of the employees. Part I, Line 4b The CEO and COO have written compensation plans which are described in IRC Section 457(f). Amounts reported as taxable income or accrued for future payment are included in Part II. Part I, Line 7 Performance bonuses are determined at year end by the CEO and COO with input from Department heads. Max Siegel CEO See Part V X 952730 205228 0 1 1 205228 Substantial Contributor #1 Substantial Contributor 3740050 Sponsorship Agreement 0 Substantial Contributor #2 Substantial Contributor 18168565 Sponsorship Agreement 0 Substantial Contributor #11 Substantial Contributor 100000 Sponsorship Agreement 0 Substantial Contributor #16 Substantial Contributor 340000 Sponsorship Agreement 0 Schedule L, Part II, Column C: An amount receivable from Max Siegel was recorded in 2021 for the payment of payroll taxes on a distribution of formerly deferred compensation that had been in escrow and was reflected in the audited 2021 financial statements. The deferred compensation agreement, the escrow agreement and the amount receivable were all known and agreed to by the Board of Directors. A note receivable was prepared in 2022 by outside counsel for the entire length of the receivable agreement. The payment terms have been satisfied to date with final payment having been made on February 28, 2024. X Athletic Supplies 6 1731490 Donor Cost Basis X Travel Costs 6 674263 Donor Cost Basis X Facility Usage 1 10454 Donor Cost Basis X Auto Usage 1 6000 Donor Cost Basis 0 0 0 0 Part I, Column (b): Column b is the number of contributors. Form 990, Part VI, Section A, line 4 Modifications to the Regulations as approved by the delegates at the 2023 Annual Meeting included updates to Regulations 7 - regarding Association accreditation standards; Adding a removal clause for committee members; Adding designations for the officers of the Athlete's Commission (formerly known as the Athlete Advisory Committee); Removing the authority of USATF to license athlete representatives and deferring that responsibility to World Athletics. Temporary amendments were approved by the Board of Directors in 2023 which included updates to committee term limitations as well as additional modifications to the Association accreditation standards. Form 990, Part VI, Section A, line 6 USATF has the following members: individuals, clubs/organizations, national sports organizations, and other constituencies. Form 990, Part VI, Section A, line 7a The President shall be elected for four years at each annual meeting of USATF following the summer in which the Olympic Games are originally scheduled to be held. This is a four year term that shall commence January 1 and shall end on December 31. The term limit is eight consecutive years unless an individual fills a vacancy or otherwise serves a Board term of less than two years, such shortened term shall not count towards the eight year limitation. However, if the remaining term is between two and four years, then the shortened terms shall count as a four year term towards the eight year limitation. Form 990, Part VI, Section A, line 7b A. General provisions: Amendments shall be considered by USATF as follows: 1. Bylaws and Operating Regulations: Amendments to the Bylaws and Operating Regulations shall be considered at the Annual Meeting of USATF in every odd-numbered year; 2. Rules of Competition: Amendments to the Rules of Competition shall be considered at the Annual Meeting of USATF in every even-numbered year; 3. Bylaws and Operating Regulations: Amendments to the Bylaws and Operating Regulations shall occur when: a. A two-thirds (2/3) vote of those delegates present and voting; b. A two-thirds (2/3) vote of Board's total membership (except as otherwise noted), as the case may be set forth in this Article, c. Amendments to the Bylaws and Operating Regulations under the following articles or regulations must be amended by delegate vote as described in Paragraph A(3)(a): a. Article 6 (Associations) b. Article 7 (Delegates and their Selection to Meetings) c. Article 8 (Meetings of USATF) d. Article 9 (Voting) e. Article 10 (Officers and their Duties) f. Article 11 (Board of Directors) g. Article 14 (Disciplinary Authority and Grievances), Paragraph D (Opportunity to Participate) h. Article 14 (Disciplinary Authority and Grievances), Paragraph E (Hearing Rights of Persons or Entities Charged) i. Article 16 (Opportunity to Participate in Certain International Athletic Competitions) j. Article 17 (WA and USOPC Representation), Paragraphs A-H only k. Article 21 (Amendments) l. Regulation 4 (Representation) m. Regulation 6 (Clubs) n. Regulation 7 (Association Matters) o. Regulation 11 (Committees) p. Regulation 12 (High Performance Division) q. Regulation 13 (Long Distance Running) r. Regulation 14 (General Competition Division) s. Regulation 15 (Youth Division) t. Regulation 16 (Administrative Division); or d. The Board and the Law & Legislation Committee shall review prior to submission for vote any amendment to the Bylaws and Operating Regulations proposed pursuant to Article 21 to ensure compliance with Articles 3(B)(14) and (15), as well as all applicable laws. 4. Competition Rules: Amendments to the Rules of Competition shall require a majority vote of delegates present and voting; 5. Notice: National Office Management shall give notice to the membership through an email blast, and to the Board, committee chairs, members of the Law & Legislation and Rules Committees, and Association presidents, via individual emails June 1, requesting proposed amendments to the Bylaws, Operating Regulations, and Rules of Competition (whichever is appropriate) noting the date on which the proposed changes are due. 6. Posting: Proposed amendments to the Bylaws, Operating Regulations, and Rules of Competition shall be posted on the USATF website at least 30 days prior to the Annual Meeting. National Office Management shall electronically notify members of the posting of the proposed amendments; 7. Board Proposal: To act upon proposals by the Board of Directors. B. Exceptions: Notwithstanding Paragraph A, above, amendments may be considered at any USATF meeting in any of the following circumstances: 1. Tabled amendments: To act on a tabled amendment proposal proposed at the immediately previous USATF Annual Meeting; 2. Conformity with the law: To make the Bylaws, Operating Regulations, or Rules of Competition conform with federal or local law or regulation; 3. Conformity with WA/IOC/USOPC: To make the Bylaws, Operating Regulations, or Rules of Competition conform with WA, IOC, USOPC, or WMA rules or requirements; 4. Uniformity: To make the Bylaws, Operating Regulations, and Competition Rules conform with each other; 5. Doping controls: To consider doping control legislation, which may be considered at any Annual Meeting; 6. Associations: To act upon a recommendation concerning an Association under review under Article 6 and Regulation 7. These items need not meet the time requirement of subparagraphs A-3 or A-4 above and E-1 below; 7. Board Proposal: To act upon proposals by the Board of Directors. C. Emergency circumstances: In emergency circumstances, USATF may adopt changes upon a ninety percent (90%) vote at any meeting of USATF. D. Amendments by the Board: 1. Temporary Amendments: The Board may, at any meeting, amend the Bylaws or Operating Regulations by a two-thirds (2/3) vote of its total membership. The Board shall submit all proposed temporary amendments to the Law & Legislation Committee for comments before voting on adoption. Temporary Amendments passed by the Board shall remain in effect until the next Annual meeting. 2. Proposed Amendments: The Board may by a simple majority of its total membership, at any meeting, propose amendments to the Bylaws and Operating Regulations to be considered at the next Annual Meeting. 3. Adoption by Board: All Temporary Amendments and Proposed Amendments as described in Subparagraphs D(1) and (2) of this Article 21, with the exception of amendments to the Bylaws and Operating Regulations outlined in Subparagraph A(3)(c) of this Article 21, shall be submitted to the delegates for an advisory vote at the next Annual Meeting. The Law & Legislation Committee shall not make a recommendation to the delegates. If the advisory vote yields majority delegate support of either the Temporary and/or Proposed Amendment, the Temporary and/or Proposed Amendment is final. If the advisory vote does not yield majority support of either the Temporary and/or Proposed Amendment, the Board with a simple majority may vote to immediately make the amendments final or to reconsider the amendments within ninety (90) days of the advisory vote. 4. Adoption by Delegates: For amendments to the Bylaws and Operating Regulations outlined in Subparagraph A(3)(c) of this Article 21. Temporary Amendments and Proposed Amendments from the Board may be submitted to the delegates at the next Annual meeting to vote on final approval pursuant to Subparagraph A(3)(a) of this Article 21. The Law & Legislation Committee may make a recommendation to the Board on the Temporary Amendments and/or Proposed Amendments. E. Submissions: The following provisions shall govern submissions of amending legislation from proposers other than the Board: 1. Deadline to submit: Amendments shall be submitted at least ninety (90) days prior to the meeting at which they are to be considered, to allow proper review and submission to USATF members. This ninety (90) day requirement may be waived at the Law & Legislation Chair's discretion if proper notice of the item may still be submitted to USATF's members as required by subparagraph A-6 above, or in emergency circumstances, upon a ninety percent (90%) vote at any meeting of USATF. 2. Submitters: Amendments may be submitted only by USATF members. 3. Persons receiving submissions: Amendments to the Bylaws and Operating Regulations shall be submitted to the chair of the Law & Legislation Committee (with a copy submitted to the office of the USATF General Counsel, and amendments to the Rules of Competition shall be submitted to the chair of the Rules Committee. 4. Form of submission: The Law & Legislation Chair may request, but not require, that the amendments be submitted in a particular electronic form. The proposed amendment shall be submitted in the form and format set forth in the Appendices. a. Action requested: Each submission shall contain a section titled "Action Requested." b. Proposed amendment: Each submission shall include the proposed amendment in a form showing the entire section, subsection, or paragraph, as the case may be, as it will read if adopted, with all proposed additional language underlined or shaded, and all proposed deleted language containing a line striking thorough the deleted language. c. Rationale: Each submission shall also contain a section titled "Rationale" in which the submitter shall explain the proposed improvement or identify the problem the proposed amendment would correct, why the problem exists, and how the proposed amendment will correct the problem identified. The submitter shall also provide an analysis of whether the proposed amendment will conflict with any other provisions of the Bylaws or Regulations. d. Constituencies affected: Each submission shall also contain a section titled "Constituencies Affected" in which the submitter shall state which constituencies of USATF will be affected by the proposed changes and how they will be affected. Finally, the submitter shall explain how the change advances the mission or operation of USATF. e. Estimated budget impact: Each submission shall also contain a section titled "Estimated Budget Impact." Form 990, Part VI, Section A, line 8b The organization does not have any committees that have authority to act on behalf of the governing body. Form 990, Part VI, Section B, line 11b USATF uses an outside preparer for the return. USATF's CEO, COO and CFO review the return. The return is shared with the board of directors prior to filing. Once filed, the return is posted on USATF's website for public viewing. Form 990, Part VI, Section B, line 12c All information and documents concerning conflicts of interest are posted on USATF's website. Members of USATF's board of directors, all members of all standing committees or councils and USATF employees must submit a disclosure statement annually and are also required to report any conflicts that arise during the year. The threshold is $100 and above. These are submitted to the USATF General Counsel. Then they are reviewed by outside counsel, the Ethics Committee, USATF General Counsel and/or the counsel to the board of directors, as applicable. Any undisclosed or perceived conflicts may be reported to the Ethics Committee for review. Violations will be subject to review and recommendation by the Ethics Committee to the board of directors. Potential conflicts may require action including the responsible person recusing him/herself from discussions, transactions and decisions surrounding the subject matter of the conflict; resigning from all USATF appointments and assignments; or the termination of USATF's contract, agreements, or other arrangements with the related third party. Further information is found in the code of ethics. Form 990, Part VI, Section B, line 15a The CEO has an employment contract that was voted on and accepted by the board of directors. The CEO's performance is reviewed annually by the board of directors. The chairman of the board has direct authority over the CEO. The compensation of all employees including officers and key employees is determined by the CEO with recommendations by the COO based on industry standards, employment background and performance. Comparability data from other similar national governing bodies is considered as well as compensation chart public actions for the organization's industry as well as locality. Annual review of compensation and performance takes place in December with input from department heads and is noted in a comprehensive document. Form 990, Part VI, Section C, line 19 All governing documents, code of ethics (including conflict of interest policy and whistleblower policy) and audited financial statements are available on USA Track & Field's website at www.usatf.org and are available for the same period of disclosure as set forth in IRC Section 6104(D). Form 990, Part IX, line 11g Security/Background Screens: Program service expenses 534,300. Management and general expenses 0. Fundraising expenses 0. Total expenses 534,300. Entertainment Services: Program service expenses 2,954,633. Management and general expenses 0. Fundraising expenses 0. Total expenses 2,954,633. Team/Event Services: Program service expenses 1,823,603. Management and general expenses 0. Fundraising expenses 0. Total expenses 1,823,603. Sports Science/Medicine: Program service expenses 498,345. Management and general expenses 0. Fundraising expenses 0. Total expenses 498,345. Marketing & Communications: Program service expenses 0. Management and general expenses 282,972. Fundraising expenses 0. Total expenses 282,972. Other Professional Fees: Program service expenses 279,153. Management and general expenses 345,737. Fundraising expenses 0. Total expenses 624,890. USATF Properties LLC 130 E Washington St Suite 800 Indianapolis IN 46204 464524737 Media Rights IN 0 0 USA Track & Field Inc