2024-10-29T10:17:41-05:00 2023-12-31 420714325 RSM US LLP 30 SOUTH 17TH STREET SUITE 710 PHILADELPHIA PA 19103 990 2023-01-01 274000050 AMERICAN ASSOCIATES OF THE STS FORUM AMER 6468120982 405 LEXINGTON AVE 9TH FLOOR NEW YORK NY 10174 SACHIKO OBA-COTE EXECUTIVE DIRECTOR 6468120982 2024-10-15 1 0 MICHELLE O'NEILL P01372721 2157654600 2024-10-09 2023 2024-10-15 13:58:12Z SACHIKO OBA-COTE 405 LEXINGTON AVE 9TH FLOOR NEW YORK NY 10174 276121 0 X WWW.AA-STSFORUM.ORG X 2010 NY THE AMERICAN ASSOCIATES OF THE STS FORUM WAS ESTABLISHED IN JANUARY 2011 AS AN AUTONOMOUS 501(C)(3) NOT-FOR-PROFIT ORGANIZATION WITH ITS OWN BOARD OF DIRECTORS AND STAFF BASED IN NEW YORK CITY, WITH A TRIPLE MISSION OF RAISING THE VISIBILITY OF THE STS FORUM IN THE UNITED STATES, THE PRESENCE OF THE PARTICIPANTS FROM THE UNITED STATES AT THE MEETINGS OF THE STS FORUM, AS WELL AS FINANCIAL SUPPORT FOR THE STS FORUM IN JAPAN. 19 19 1 20 0 0 195000 276110 0 0 20 11 0 0 195020 276121 87000 120000 0 0 77932 85867 0 0 55635 50490 104639 215422 310506 -20402 -34385 182561 148176 0 0 182561 148176 X THE AMERICAN ASSOCIATES OF THE STS FORUM, A 501(C)3 NON-PROFIT FOUNDED IN 2011 AND BASED IN NYC, HAS A TRIPLE MISSION: INCREASING STS FORUM'S VISIBILITY IN THE US, ENHANCING US PARTICIPATION IN STS FORUM MEETINGS, AND PROVIDING FINANCIAL SUPPORT FOR STS FORUM IN JAPAN. IT OPERATES AUTONOMOUSLY WITH ITS OWN BOARD AND SECRETARIAT. 0 0 217537 120000 SUPPORT OF SCIENCE AND TECHNOLOGY IN SOCIETY (STS) FORUM 217537 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 X 19 19 0 0 0 0 0 0 0 1 1 0 0 1 1 1 1 0 0 0 0 0 NY X SACHIKO OBA-COTE 6468120982 405 LEXINGTON AVE 9TH FLOOR NEW YORK NY 10174 RITA R COLWELL DIRECTOR 2.00 0.00 X 0 0 0 NICOLAS DIRKS DIRECTOR 2.00 0.00 X 0 0 0 DOON GIBBS DIRECTOR 2.00 0.00 X 0 0 0 CHARLES O HOLLIDAY JR DIRECTOR 2.00 0.00 X 0 0 0 RUSH D HOLT DIRECTOR 2.00 0.00 X 0 0 0 DANA K JACKSON DIRECTOR 2.00 0.00 X 0 0 0 RAY O JOHNSON DIRECTOR 2.00 0.00 X 0 0 0 PRADEEP K KHOSLA DIRECTOR 2.00 0.00 X 0 0 0 STEVEN KOONIN DIRECTOR 2.00 0.00 X 0 0 0 THOMAS MASON DIRECTOR 2.00 0.00 X 0 0 0 ERIC MAZUR DIRECTOR 2.00 0.00 X 0 0 0 BERNARD MEYERSON DIRECTOR 2.00 0.00 X 0 0 0 HUGH THOMPSON DIRECTOR 2.00 0.00 X 0 0 0 KEITH WILLIAMS DIRECTOR 2.00 0.00 X 0 0 0 DEBORAH WINCE-SMITH DIRECTOR 2.00 0.00 X 0 0 0 THOMAS ZACHARIA DIRECTOR 2.00 0.00 X 0 0 0 ELIAS ZERHOUNI DIRECTOR 2.00 0.00 X 0 0 0 HENRY A MCKINNELL CHAIRMAN 4.00 0.00 X X 0 0 0 MARCIA MCNUTT TREASURER/VICE CHAIR 2.00 0.00 X X 0 0 0 SACHIKO OBA-COTE SECRETARY 40.00 0.00 X 80000 0 0 80000 0 0 0 0 0 0 0 276110 276110 11 11 276121 0 0 11 120000 120000 80000 36000 12000 32000 5867 5867 376 113 113 150 9546 9546 106 53 21 32 6663 2665 1333 2665 1332 533 266 533 22780 9112 4556 9112 25473 15284 10189 34731 33777 954 3632 3632 310506 217537 37334 55635 176635 142250 2927 2927 2999 2999 182561 148176 0 0 X 182561 148176 182561 148176 182561 148176 -34385 0 X 0 0 0 X 185000 223542 210000 195000 276110 1089652 185000 223542 210000 195000 276110 1089652 675255 414397 21 20 18 20 11 90 1089742 0.38030 0.26240 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 0 EAST ASIA AND THE PACIFIC 0 0 GRANTS TO RECIPIENTS LOCATED IN THE REGION 120000 0 0 0 0 0 0 120000 0 120000 EAST ASIA AND THE PACIFIC TO SUPPORT THE STS FORUM HEADQUARTERS IN JAPAN'S OPERATIONS. 120000 WIRE TRANSFER 0 1 0 0 0 0 0 0 PART I, LINE 2: OUR APPROACH TO MONITORING THE UTILIZATION OF GRANT FUNDS OUTSIDE THE UNITED STATES INVOLVES A METICULOUS CONSTRUCTION OF THE APPLICATION FORM AND THE BOARD'S APPROVAL PROCESS. THIS FRAMEWORK HAS BEEN DEVELOPED WITH THE EXPERTISE OF PRO-BONO LAWYERS FROM COVINGTON AND BURLING LLC. IN ADDITION TO THIS, WE HAVE A PROCEDURE IN PLACE WHERE WE REQUEST A COMPREHENSIVE REPORT OUTLINING THE PRECISE ALLOCATION OF THE GRANTED FUNDS. THIS DUAL-PRONGED STRATEGY REFLECTS OUR COMMITMENT TO EFFECTIVE OVERSIGHT. FORM 990, PART VI, SECTION B, LINE 11B THE SECRETARY WILL CONDUCT A REVIEW OF THE 990 WITH ITS ACCOUNTING FIRM, FOLLOWED BY THE CHAIRMAN'S REVIEW. AFTER THE CHARIMAN REVIEWS THE 990, IT WILL THEN BE DISTRIBUTED TO THE BOARD OF DIRECTORS. UPON UNANIMIOUS CONSENT BY THE BOARD, THE 990 WILL THE FILED WITH THE INTERNAL REVENUE SERVICE. FORM 990, PART VI, SECTION B, LINE 12C THE ASSOCIATES REQUIRES THAT (A) DIRECTORS, (B) OFFICERS AND (C) ANY EMPLOYEES IDENTIFIED BY THE ASSOCIATES FROM TIME TO TIME AS "KEY EMPLOYEES" PROMPTLY DISCLOSE ANY SITUATIONS OR TRANSACTIONS THAT GIVE RISE TO, OR REASONABLY WOULD BE EXPECTED TO GIVE RISE TO, A CONFLICT OR THE APPEARANCE OF A CONFLICT OF INTEREST. IF AN INDIVIDUAL THINKS THAT HE OR SHE HAS A CONFLICT OF INTEREST, OR SOMETHING THAT OTHERS COULD REASONABLY PERCEIVE AS A CONFLICT OF INTEREST, THE INDIVIDUAL MUST REPORT IT TO THE ASSOCIATES USING THE ATTACHED CONFLICT OF INTEREST DISCLOSURE STATEMENT. AN ARRANGEMENT INVOLVING A DIRECTOR SHALL GENERALLY BE DISCLOSED TO THE CHAIRMAN OF THE BOARD. AN ARRANGEMENT INVOLVING ANY OTHER INDIVIDUAL WHO IS AN OFFICER OR A KEY EMPLOYEE SHALL GENERALLY BE DISCLOSED TO THE TREASURER. NO DIRECTOR, OFFICER OR KEY EMPLOYEE OF THE ASSOCIATES SHALL ENTER INTO OR CONTINUE ANY FINANCIAL OR BUSINESS ARRANGEMENT THAT POSES A POTENTIAL CONFLICT OF INTEREST UNLESS SUCH ARRANGEMENT HAS BEEN DISCLOSED AND AUTHORIZED IN ACCORDANCE WITH THIS POLICY. ALL CONFLICTS AND APPEARANCES OF CONFLICTS OF INTEREST MUST GO THROUGH THIS PROCESS. WHEN A POTENTIAL CONFLICT OF INTEREST IS DISCLOSED TO, OR OTHERWISE COMES TO THE ATTENTION OF, THE CHAIRMAN OF THE BOARD OR THE TREASURER, HE OR SHE SHALL CONSIDER ALL THE RELEVANT CIRCUMSTANCES AND SHALL DETERMINE WHETHER THE ARRANGEMENT IS POTENTIALLY HARMFUL TO THE BEST INTERESTS OF THE ASSOCIATES. IF THE ARRANGEMENT IS FOUND NOT TO BE HARMFUL, THEN THE ARRANGEMENT MAY BE AUTHORIZED OR APPROVED; OTHERWISE, THE DIRECTOR, OFFICER OR KEY EMPLOYEE WHO IS INVOLVED OR EXPECTS TO BE INVOLVED IN THE ARRANGEMENT SHALL BE NOTIFIED THAT THE ARRANGEMENT IS NOT AUTHORIZED OR APPROVED AND, IF ALREADY IN EXISTENCE, SHOULD BE TERMINATED. THE CHAIRMAN OF THE BOARD SHALL AUTHORIZE OR APPROVE AN ARRANGEMENT ONLY UPON A VOTE OF A MAJORITY OF UNINVOLVED DIRECTORS. THE TREASURER SHALL AUTHORIZE OR APPROVE AN ARRANGEMENT ONLY AFTER CONSULTING WITH THE CHAIRMAN OF THE BOARD. IN ADDITION TO REPORTING POTENTIAL AND ACTUAL CONFLICTS AS THEY ARISE, ALL DIRECTORS, OFFICERS AND KEY EMPLOYEES OF THE ASSOCIATES ARE REQUIRED TO SIGN AN ANNUAL CONFLICT OF INTEREST DISCLOSURE STATEMENT. THE BOARD OF DIRECTORS IS RESPONSIBLE FOR MONITORING COMPLIANCE WITH THIS POLICY. ALL RECORDS DOCUMENTING CONFLICTS OF INTEREST WILL BE MAINTAINED, AS CONFIDENTIAL MATERIALS, IN ACCORDANCE WITH THE ASSOCIATES' DOCUMENT RETENTION AND DESTRUCTION POLICY IN EFFECT FROM TIME TO TIME. FORM 990, PART VI, SECTION C, LINE 19 FINANCIAL STATEMENTS, CONFLICT OF INTEREST POLICY AND GOVERNING DOCUMENTS ARE AVAILABLE UPON REQUEST FOR THE SAME PERIOD OF DISCLOSURE AS SET FORTH IN SECTION 6104(D).