2024-05-14T00:38:50-07:00 2023-12-31 990 2023-01-01 813110711 FRIENDS OF LEVITT PAVILION SAN JOSE FRIE 4087995594 POBox 1735 San Jose CA 95109 Laura Wolford Treasurer 4087995594 2024-05-13 Laura Wolford 999009999 1 1 11 0 AAL2 X 2023 2023-04-26 12:10:37Z Laura Wolford 425 South 16th Street San Jose CA 95112 225754 0 X www.levittsanjose.org X 2016 CA Friends of Levitt Pavilion San Jose was formed for the purpose of presenting performing arts experiences accessible to everyone. The mission of FLPSJ is to inspire and build community through music concerts which are free of charge to the public. We will produce an annual concert services of at least 50 performances featuring artists of exceptional quality. All concerts will be free admission, providing access to the performing arts to everyone, regardless of economic circumstance. 15 0 0 15 0 0 110473 225754 14594 0 0 0 821 0 125888 225754 0 0 0 0 0 0 0 0 0 147573 247107 147573 247107 -21685 -21353 39059 17833 0 0 39059 17833 X Friends of Levitt Pavilion San Jose was formed for the purpose of presenting performing arts experiences accessible to everyone. The mission of FLPSJ is to inspire and build community through music concerts which are free of charge to the public. We will produce an annual concert services of at least 50 performances featuring artists of exceptional quality. All concerts will be free admission, providing access to the performing arts to everyone, regardless of economic circumstance. 1 0 226779 225754 2023 was an exciting year for FLPSJ! We produced and hosted ten (10) concert in the park where we will be building a permanent music venue. Our main goal was to get people on the lawn and feeling comfortable and safe at St. James Park. Our primary focus on achieving attendance goals was to book accomplished bands who had their own following and name recognition. Every week, we strived to be consistent in the guest experience featuring quality, local beer & wine, food trucks with a variety of cultural offerings, fun kid's activities, and welcoming staff and Board Members all taking place in a clean and safe park setting. A grassroots marketing approach helped to spread the word through postcard/poster distribution, hanging banners at key downtown locations, writing, and distributing weekly press releases to local news outlets, and largely through social media channels, which included Levitt Pavilion San Jose, but also artist, non-profit partner, media, and local business channels. Second to blankets on the lawn, our goal was to spread awareness about the greater goals of FLPSJ - to build a permanent concert venue in St. James Park. Each week, Board members staffed the Levitt Merch/Info booth to answer questions and educate about the future park plans. The Levitt Merch booth displayed renderings of the proposed concert venue for all to see. Levitt Board members served as MC's week to week and used the stage to talk about Levitt, our mission, and the plans for St. James Park. In addition, this first concert series aimed to build strategic community partnerships that will follow the project into the future. In the extensive outreach to community partners, we spread the word about the future of St. James Park and invited many organizations to engage with our audiences during concerts either on the stage with their own musical programming or through educational activities featuring their individual missions. 0 0 0 226779 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 X 15 0 0 1 0 0 0 0 0 1 1 0 0 0 1 1 0 0 0 0 0 0 CA X Laura Wolford 4087995594 POBox 1735 San Jose CA 95109 Philip Maresca President 10 X X 0 0 0 Dan Lachman Vice President 10 X X 0 0 0 Michelle Dreyband Secretary 10 0 X X 0 0 0 Laura Wolford Treasurer 10 X X 0 0 0 Richard Holden Chair Emeritus 10 X X 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1000 224754 0 225754 0 0 0 0 0 0 0 0 0 0 0 0 225754 0 0 0 X 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 25187 25187 0 0 11739 0 11739 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 151094 151094 0 13231 13231 0 0 2023 0 2023 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4747 0 4747 0 0 0 0 0 0 0 0 0 0 0 0 0 1819 0 1819 0 Rental of temporary stage & lighting 27100 27100 0 0 Janitorial services at each concert 1900 1900 0 0 Backline for bands 4205 4205 0 0 Porta Potties for concerts 4062 4062 0 0 0 0 0 0 247107 226779 20328 0 39059 17706 0 0 0 127 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 39059 17833 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 X 39059 17833 0 0 39059 17833 39059 17833 X -21353 0 0 0 0 127 X 0 0 0 X 40650 30494 22768 110348 206310 410570 0 10705 19444 30149 0 0 0 0 0 0 0 0 0 0 0 0 40650 30494 22768 121053 225754 440719 0 0 0 0 0 0 0 0 0 0 440719 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 40650 30494 22768 121053 225754 440719 1 1 0 0 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED Form 990, Part III no explanaton Form 990, Part III, Line 2 Friends of Levitt Pavilion San Jose were able to produce 10 free concerts in fiscal year 2023. This is double what we produced in 2022. We had to raise a substantially more dollar to ensure these concerts could be produced. We also used a portion of our savings to ensure we met our financial responsibilities. Our permanent venue is not built, so all concert infrastructure needed to be rented and built for each concert: stage, audio, porta potties, canopies, etc. This increased our expenses for 2023 significantly. We had 15 board members in 2023. All were active and participate in fundraising, booking talent, outreach to the community, setting up the concerts and working the day of the concerts. Board members also attended monthly board meetings and at least one or two sub-committee meetings monthly. Those members on the fundraising committee met weekly to ensure we were follow up with all prospects and funding opportunities. We spent $11,739 on legal fees for 2023. A local men's social club is suing the City of San Jose regarding the placement of the Levitt Pavilion in St. James Park. Friends of Levitt Pavilion San Jose is names as a party of interest and secured our own legal council to keep us knowledgeable of the lawsuit and it's process through the court of appeal. The City won the lawsuit, but the plaintiff appealed. Form 990, Part VI, Section A, Line 3 Friends of Levitt Pavilion San Jose contracted Messenger Events to be our concert series director. Messenger Events was responsible to provide support to and work closely with FLPSJ board of directors to ensure strong fiscal management of concert series, identify and secure contributions outlined in the fundraising plan, sustain positive government and community relations, increase overall organization visibility, and advance FLPSJ's mission. Form 990, Part VI, Section B, Line 11b Each Board Member has access to the google drive in which this return is stored. They are given the opportunity to review at their discretion. Form 990, Part VI, Section C, Line 19 Friends of Levitt Pavilion San Jose governance documents can always been seen on request. Form 990, Part IX, Line 11g These expenses are all from our concert series budget: $79,000 is from paying the talent (opening and headlining acts), fees/permits (park permit, ABC, Police, Parking) - $4,746, security team - $2,300, professional audio equipment and tech - $24,500, photographer, stage manager, talent hospitality, set-up crew - $13,414 Form 990, Part XI, Line 9 FLPSJ saving was used to supplement the 2023 concert series budget. $127 - outstanding pledge